Accounts Payable Coordinator

RI Community Food Bank • Providence, RI

5d • $23 - $26 • Onsite

About The Position

The accounts payable coordinator is responsible for all aspects of the accounts payable function for the Rhode Island Community Food Bank (RICFB). This role also involves various monthly financial statement reconciliations, including cash, and the monthly corporate card reconciliation. The accounts payable coordinator will assist the cash receipts coordinator with cash receipts during the busy season or provide coverage when the cash receipts coordinator is out of the office. Additionally, this position will be a member of the reception team and will assist in reception coverage as needed.

Requirements

• Associate or bachelor’s degree in accounting or a minimum of 1-2 years accounts payable experience.
• Ability to manage multiple projects with attention to detail while remaining highly organized.
• Ability to communicate effectively when speaking and in writing using standard forms of professional and office communication.
• Proficient with Microsoft and Office environments (Word, Excel, Outlook) and standard office equipment.
• Ability to work independently and as part of a team, with people from diverse social and ethnic backgrounds.

Nice To Haves

• Experience with accounting software and automated accounts payable software preferred but not required.

Responsibilities

• Process all phases of the accounts payable process, ensuring invoices have appropriate documentation and approval, are coded correctly, paid in a timely fashion, and that questions are resolved promptly.
• Reconcile all cash accounts on a daily and monthly basis.
• Reconcile the corporate credit card on a weekly and monthly basis.
• Assist the cash receipts coordinator with cash receipts during the holiday season and serve as a backup for cash receipt processing when the cash receipts coordinator is out on PTO.
• Ensure all vendor w-9’s are on-file and up to date.
• Assist in the preparation of the annual 1099s for filing with the IRS.
• Perform other department administrative duties as assigned.
• Provide backup reception duties on an as needed basis.
• Work special events on an as needed basis.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree