Accounts Payable, Administrative Assistant

Blackstone Consulting, Inc.•Cupertino, CA

4h•$22 - $23•Onsite

About The Position

Blackstone Consulting, Inc is HIRING! Seeking an Administrator for our Corporate Caffe client! This position will be responsible for data for four or more Caffe locations. The Administrator will be responsible for the validating, reviewing and processing of supplier invoices and assist with payment requests. Ensure compliance with the requirements of our company’s financial policies and procedures. Enter data in financial information system. Creates supplier records for all vendors in the financial information system. Responds to inquiries from suppliers regarding the status of their payments. General administrative duties include participating in meetings, data entry, data audits, and Excel.

Requirements

Understanding of basic bookkeeping, accounting skills and invoice processing
Proficiency with computers in a work environment; comfortable with Apple iOS platform
Problem-solving skills
Good Communication Skills - effective oral, written, and interpersonal skills
Well-organized
Proficient in MS Excel, MS Word, Numbers, Slack, email communication
Ability to thrive in a team environment, while independently managing daily workflows
Detail-oriented
Understanding of basic bookkeeping and accounting skills
Proficiency with computers in a work environment; comfortable with Apple iOS platform
Problem-solving skills
Good Communication Skills - effective oral, written, and interpersonal skills
Well-organized
Proficient in MS Excel, MS Word
Ability to thrive in a team environment, while independently managing daily workflows
Detail-oriented

Responsibilities

Gather, confirm details, organize, and validate accuracy of vendor invoices and other Accounts Payable items. Ensure all invoices are labeled according to SOPs
Monitor and identify issues that may affect inventory, accounts, pricing, etc. and determine the proper course of action.
Coordinate with purchasing team and vendors to resolve discrepancies. Work closely with finance team to ensure payment schedules are followed.
Track, initiate, and follow-up credit and pricing deviations with vendors.
Calculate invoice allocation (spend, delivery fee, tax) to respective Caffe locations
Send invoice approval questions to Caffe managers for auditing purposes
Validating, reviewing and processing of supplier invoices and assist with payment requests
Ensure compliance with the requirements of our company’s financial policies and procedures
Enter data in financial information system
Creates supplier records for all vendors in the financial information system
Responds to inquiries from suppliers regarding the status of their payments.
General administrative duties include participating in meetings, data entry, data audits, excel