Accounts Payable/Administrative Assistant
About The Position
Loudonville Assisted Living residence is a well-respected, third generation family-owned and-operated business that has proudly served our senior community in upstate New York for over 50 years! We are looking for talented, detail-oriented, and dedicated professionals to ensure a bright future in our organization. If you are personable, energetic, and of high integrity, we have many opportunities for you to take the next step in your professional career! The accounts payable clerk will aid the Full-Charge Bookkeeper by collecting mail, properly processing all vendor and miscellaneous invoices daily, reconciling accounts, filing and processing payments, vendor correspondence and follow-up, data entry, and preparation and delivery to the bank Accounts Receivable deposits as needed. General administrative assistant duties include preparing and submitting various reports and invoicing to vendors and clients, assisting in various compliance audits and filings, assisting as needed in the Human Resources and Payroll departments (including filing, scanning, maintaining records), all other duties as assigned. This position may also need to provide additional assistance on the as-needed basis to our other departments (Nursing, Admin/Operations) including but not limited to low-level technical support, basic data entry, and virtual/physical record upkeep. This position may also require occasionally covering front desk reception during normal business hours.
Requirements
- High school diploma or equivalent
- Computer literate with knowledge of Excel and Word
- Organized and have an eye for detail
- Friendly, tactful and professional in communications on the phone and in e-mail
- Dependable, reliable, honest and trustworthy as this position involves access to private and confidential information
Nice To Haves
- Associate’s degree in accounting
- One-year minimum accounts payable or bookkeeping experience
- Experience with Quick-books and/or Bill.com
Responsibilities
- Collecting mail
- Properly processing all vendor and miscellaneous invoices daily
- Reconciling accounts
- Filing and processing payments
- Vendor correspondence and follow-up
- Data entry
- Preparation and delivery to the bank Accounts Receivable deposits as needed
- Preparing and submitting various reports and invoicing to vendors and clients
- Assisting in various compliance audits and filings
- Assisting as needed in the Human Resources and Payroll departments (including filing, scanning, maintaining records)
- Providing additional assistance on an as-needed basis to other departments (Nursing, Admin/Operations) including low-level technical support, basic data entry, and virtual/physical record upkeep
- Occasionally covering front desk reception during normal business hours
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
