Accounts Payable/Accounts Receivable Specialist
Horizon Goodwill•Hagerstown, MD
•$20 - $24•Onsite
About The Position
The Accounts Payable/Accounts Receivable (AP/AR) Specialist is responsible for processing and maintaining the organization's accounts payable and accounts receivable functions while ensuring the accuracy and integrity of financial records. This position supports timely vendor payments, customer billing, cash receipts processing, collections, and account reconciliations in accordance with organizational policies and generally accepted accounting principles (GAAP).
Requirements
- Associate degree in Accounting, Finance, Business Administration, or related field required.
- Minimum of two years of accounts payable, accounts receivable, bookkeeping, or general accounting experience required.
- Experience with accounting software and Microsoft Office applications, particularly Excel.
Nice To Haves
- Bachelor’s degree in Accounting or Finance preferred.
- Nonprofit accounting experience preferred.
Responsibilities
- Review, verify, and process vendor invoices for payment.
- Match invoices to supporting documentation and approvals.
- Prepare weekly payment batches including checks, ACH transactions, and electronic payments.
- Maintain vendor records, W-9 documentation, and payment files.
- Respond to vendor inquiries and resolve payment discrepancies.
- Monitor outstanding liabilities and assist with cash flow planning.
- Ensure compliance with internal purchasing and payment policies.
- Generate invoices and customer statements.
- Process and post customer payments, donations, contract billings, and other receipts.
- Maintain accurate accounts receivable records and subsidiary ledgers.
- Monitor aging reports and follow up on past-due accounts.
- Coordinate with department managers regarding collection efforts.
- Research and resolve customer billing issues and payment discrepancies.
- Prepare deposits and reconcile cash receipts to accounting records.
- Reconcile assigned balance sheet accounts.
- Assist with month-end and year-end closing procedures.
- Maintain electronic and paper financial records.
- Provide support during annual audits and financial reviews.
- Prepare accounting schedules and reports as assigned.
- Assist with fixed asset and prepaid expense tracking.
- Maintain confidentiality of financial and personnel information.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
