Accounts Payable/Accounts Receivable Specialist

Council for the Homeless•Vancouver, WA

36d•Hybrid

About The Position

The AP/AR Specialist serves as a member of the CFTH Finance Team and is responsible for carrying out all accounts payable and accounts receivable activities in a timely and accurate manner, using the capabilities of modern cloud-based accounting and information systems. The AP/AR Specialist provides support to the Chief Financial Officer (CFO) and Accounting Manager to ensure grant expenditures are appropriately monitored and meet the funders’ fiscal/billing guidelines and contractual requirements. All work will be conducted within the agency’s commitment to advancing racial and gender equity and inclusion. This is a part-time position working 20 hours per week.

Requirements

At least one year of experience in accounts payable and accounts receivable or equivalent.
Strong organizational, communication, and technology skills.
Works well in a consistently changing and dynamic environment.
Ability to embrace varying cultural experiences and communication differences.
Ability to operate a computer and have Microsoft Office Suite competency.
Excellent interpersonal, verbal, and written communication skills are required to work effectively with a wide variety of professionals, stakeholders, officials, staff, and the community at large.
Ability to collect, analyze, and report complex statistical and financial data.
Understanding of and the ability to interpret and apply pertinent Federal, State, and local codes, laws, and regulation including Generally Accepted Accounting Principles, board practices and standards.
Excellent computer skills including word processing, spreadsheet, and accounting software applications are required to produce required analysis and reports.
Continuous organizational skills, problem solving, and quantitative analysis are required.
Frequent decision-making, independent judgment/action, interpersonal skills, creativity, and teamwork are required.
Occasional use of discretion, customer service and presentation/teaching are required.
Incumbent must read, speak, write, and understand English to work effectively with staff and clients.
Advanced math skills are required.
Criminal records satisfactory to the VHA are conditions of employment.

Nice To Haves

Two years of college level coursework in accounting or related subject preferred.
Experience with Sage Intacct preferred.
Experience with project management and working across multiple diverse groups.

Responsibilities

Receive and process client assistance payment requests, credit card transactions, employee reimbursements, and invoices for program and administrative expenses.
Complete weekly check runs including preparing payments for signature, distributing checks to personnel and via postal service, and preparing positive pay reports.
Accurate coding and descriptions.
Continuous improvement and optimization of AP process using the accounting tools available for data entry and payment, such as data imports, bank feeds, and OCR capabilities.
Request documentation according to CFTH and funder requirements, routing invoices for approval as required.
Create and send invoices to customers, track payments, and reconcile accounts.
Collaborate with the Development team to ensure timely and accurate recording of donations and grant receivables.
Manage and record incoming payments in a timely manner according to CFTH procedures.
Generate customer aging reports.
Prepare and complete remote bank deposits.
Maintains vendor lists, profiles, and W-9s.
Distributes 1099s, investigate mismatches.
Advise staff and provide training on proper coding and other processes as needed.
Maintains and updates accounting records to support all transactions processed.
Establishes and maintains various financial reports and schedules.
Assist CFO in month-end closing processes.
Ensure adherence to CFTH internal controls.
Performs related duties and responsibilities as required.