Accounts Payable/Accounts Receivable Specialist
Princeton Hydro•Trenton, NJ
•$26 - $32•Hybrid
About The Position
Princeton Hydro, a provider of integrated ecological and engineering consulting services, is seeking a detail-oriented and proactive AP/AR Specialist to join their team full-time at their Trenton, NJ headquarters. This role will initially focus on accounts payable and accounts receivable functions, with opportunities for growth into broader business administration responsibilities over time. The position is designed for individuals interested in expanding their finance administration skills, with mentorship and training provided.
Requirements
- Experience in accounts payable, accounts receivable, bookkeeping, or business operations
- Strong attention to detail and ability to manage structured, recurring processes
- Ability to prioritize tasks and work effectively in a dynamic, project-based environment
- Interest in developing into broader business administration responsibilities over time
- Proficiency in Microsoft Excel, Microsoft Word, and standard business tools
- Organized, dependable, and able to work both independently and collaboratively
Nice To Haves
- Familiarity with AP/AR processes and vendor management preferred
- Experience with accounting or ERP systems (Unanet experience a plus)
- Associate’s degree in accounting, finance, business administration, or related field preferred
Responsibilities
- Process accounts payable, including invoice entry, coding, and approval workflows
- Manage vendor setup and maintenance, including W-9s, certificates of insurance (COIs), and required compliance documentation
- Maintain organized vendor records and support a standardized vendor onboarding process
- Process time-sensitive payments, including permits and regulatory-related expenses
- Manage vendor portals and recurring payment schedules
- Monitor AP workflows and identify opportunities for improved efficiency and internal controls
- Monitor accounts receivable balances and assist with collections follow-up and reporting
- Work with project managers and technical staff to resolve billing questions and discrepancies
- Support client invoicing and billing processes, ensuring accuracy and timely submission
- Support improvements to AR tracking and reporting tools
Benefits
- Hybrid work environment supporting flexibility and reduced commuting
- Comprehensive medical, dental, and vision insurance
- 401(k) retirement plan discretionary company match (currently 5%)
- Generous paid vacation and personal time off
- Paid parental leave
- Fully paid office closure during the last week of December
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
