Accounts Payable & Accounts Receivable Specialist

Excel Group•Ashburn, VA

2d•Onsite

About The Position

The Accounts Payable (AP) and Accounts Receivable (AR) Specialist receives, reviews, codes and processes vendor invoices and payments and maintains and processes customer accounts and receipts. Ensures accurate and timely processing of payments and collections in accordance with established company guidelines. This role is a key part of the finance department, supporting cash flow, compliance, and financial integrity.

Requirements

College-level coursework in accounting or finance
Minimum two years of general accounting or accounts receivable experience
Proficiency in Microsoft Excel
Experience with Sage Intacct or comparable accounting software
Successful completion of all required pre-employment screenings, onboarding requirements, and mandatory training programs, including background screening, drug screening, credit check, HIPAA training, and other company-required certifications.

Responsibilities

Initiate new vendor set up and maintain accurate vendor records, including banking and tax information.
Process and verify vendor invoices by matching them to purchase orders, receiving documents, and verifying account codes, as necessary.
Maintain and monitor timely approval process guidelines.
Investigate and resolve invoice discrepancies, payment issues, and documentation inconsistencies.
Review weekly payables and analyze for correct payment amount and coding to ensure accuracy.
Assist in scheduling and executing timely, accurate payments to vendors according to company policies and payment terms.
Record and reconcile weekly payments in accounting software.
Research and resolve invoice discrepancies.
Communicate with vendors to keep accounts accurate and within terms.
Reconcile monthly accounts payable reports to ensure all payments are accounted for.
Assist with month-end and year-end closing, including accruals and account reconciliations.
Deposit incoming customer checks in the bank.
Apply all forms of incoming payments to the correct customer accounts and reconcile cash receipts daily.
Manage collections for past-due balances.
Send monthly statements and past due letters on a timely basis according to company policies.
Communicate with customers related to account balances on timely basis.
Research and resolve invoice/receipt discrepancies.
Perform monthly reconciliations of AR subsidiary ledgers to the general ledger.
Prepare and distribute daily reports as required.
Escalate problem accounts to management and recommend write-offs according to company policies.
Prepare and analyze AR reports to identify aging trends and support cash flow forecasting.