Accounts Payable/Accounts Receivable Specialist
About The Position
This role is responsible for preparing, processing, and managing both Accounts Receivable (AR) and Accounts Payable (AP) invoices. The specialist will collaborate with internal departments, customers, and vendors to resolve payment-related inquiries and issues. Key responsibilities include monitoring customer accounts, sending payment reminders, maintaining accurate transaction records, reviewing and coding AP invoices, performing check and ACH runs, and assisting with month-end closing activities. The role also involves reviewing supplier accounts, reconciling aging reports, comparing vendor invoices against purchase orders and receiving documents, and assisting with asset tracking and utility file updates. Experience with Sage or similar ERP systems is a plus.
Requirements
- 1-2 years of general office experience needed.
- Strong data entry computer skills, with high degree of accuracy.
Nice To Haves
- Bachelor’s degree with a major in accounting, business administration, finance or related field preferred.
- Experience in a similar industry a plus.
- Strong working knowledge of Microsoft Outlook, Excel, Word, Sage or similar ERP system a plus.
- Some general dairy industry finance experience is a plus but not required.
Responsibilities
- Prepare, process and manage AR invoices.
- Collaborate with internal departments to resolve payment related inquiries or issues.
- Monitor customer accounts for nonpayment and send payment reminder emails.
- Maintain accurate records of all account receivable transactions.
- Review, code and post AP invoices.
- Perform check and ACH runs.
- Assist with month-end closing activities related to AP and AR (Accruals and making sure all invoices are in).
- Review all supplier accounts including reconciliation of aging reports.
- Compare and analyze vendor invoices against purchase orders, approval thresholds and receiving documents.
- Communicate effectively with customers and vendors and internal departments to resolve issues.
- Assist with asset tracking projects as required.
- Update monthly employee benefits invoices file to correct cost centers.
- Update monthly utilities file (TID & PGE).
- Maintain Open POs and Open Receipts in SAGE.
- Performs other responsibilities as determined by business needs.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
