Accounts Receivable / Accounts Payable Specialist
About The Position
The Accounts Receivable / Accounts Payable Specialist is responsible for supporting the day-to-day accounting operations related to accounts receivable and accounts payable functions. This position ensures invoices, payments, credits, and account transactions are processed accurately and timely while maintaining compliance with company policies and generally accepted accounting principles (GAAP). The role assists with cash application, collections, vendor payments, account reconciliations, reporting, and month-end close activities. The incumbent is expected to maintain strong attention to detail, exercise sound judgment, provide excellent customer service, and contribute to the overall efficiency of the Accounting Department.
Requirements
- Minimum of two years of accounting, bookkeeping, accounts receivable, accounts payable, or related experience preferred.
- Manufacturing environment experience preferred.
- Strong understanding of accounts receivable and accounts payable processes.
- Experience working with ERP systems and accounting software.
- Proficiency in Microsoft Excel and Microsoft Office applications.
- Strong organizational skills and attention to detail.
- Ability to prioritize multiple responsibilities and meet deadlines.
- Strong analytical and problem-solving abilities.
- Effective written and verbal communication skills
- Ability to interact professionally with customers, vendors, and internal stakeholders.
- Demonstrated commitment to confidentiality and ethical business practices.
Nice To Haves
- Associate degree in Accounting, Finance, Business Administration, or related field preferred.
Responsibilities
- Process customer invoices and ensure accurate and timely billing.
- Apply customer payments, including checks, ACH transactions, wire transfers, and credit card payments.
- Monitor accounts receivable aging and follow up on outstanding balances.
- Contact customers regarding past due accounts and maintain appropriate collection documentation.
- Research and resolve customer billing discrepancies, payment issues, and account inquires.
- Process vendor invoices and ensure proper coding, approvals, and supporting documentation.
- Prepare and process vendor payments, including checks, ACH transactions, and electronic payments.
- Reconcile vendor statements and investigate discrepancies.
- Maintain accurate customer and vendor master records within the ERP system.
- Assist with monthly account reconciliations, including receivable, payable, and cash-related accounts.
- Support month-end and year-end closing activities.
- Generate reports related to receivables, payables, cash flow, aging, and other accounting metrics.
- Assist with audit requests by gathering documentation and supporting schedules.
- Maintain organized financial records and supporting documentation in accordance with company retention requirements.
- Support implementation and optimization of accounting technologies, automation tools, and ERP enhancements.
- Cross-train within the Accounting Department and provide backup support for other accounting functions as needed.
- Maintain confidentiality of financial information and sensitive business data.
- Perform other duties as assigned.
Benefits
- 401(k)
- Health insurance
- Dental insurance
- Vision insurance
- Life insurance
- Paid time off
- Short-term disability
- Long-term disability
- Tuition reimbursement
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
