AP/AR

RML Auto•Waxahachie, TX

About The Position

Responsible for the proper invoicing and collection of all accounts receivable money in a timely fashion and the payment of all accounts payable accounts. Responsible for the proper recording of these accounts once payment is received or paid. Responsible for reconciling related schedules and statements. Maintains a professional attitude with co-workers, customers, vendors. Follows the dress code the company has put in place. Maintains a clean and neat work area. Follows federal, state and local law as well as company policy about safeguarding all information. Reports on time to work and follows schedule that is given. Calls supervisor if he/she cannot be at work on time. Keeps current with annual HR training along with any other training that might be required for this position. Follows all company policies and procedures. Informs supervisor of any illegal activity.

Requirements

Maintain a professional attitude with co-workers, customers, vendors.
Follow the dress code the company has put in place.
Maintain a clean and neat work area.
Follow federal, state and local law as well as company policy about safeguarding all information.
Report on time to work and follow schedule that is given.
Call supervisor if he/she cannot be at work on time.
Keep current with annual HR training along with any other training that might be required for this position.
Follow all company policies and procedures.
Inform supervisor of any illegal activity.

Responsibilities

Verify all cash and credit card receipts to daily paid repair orders to reconcile the daily deposit.
Reconcile all cash clearing accounts daily.
Enter all money received for outstanding items on AR schedule.
Reconcile all items over 30 days on AR schedule. Make management team aware of any past due receivables.
Verify all resale certificates are current on an annual basis.
Reconcile all cash, sublet and warranty schedules.
Enter all invoices for payables and verify parts, tires, sublet, etc. to repair orders.
Verify that all AP items are charged out correctly and reconcile to accounts payable schedule.
Reconcile AP statements prior to making payment.
Make certain that all accounts payable invoices are paid in a timely fashion according to company guidelines.
Reconcile parts statement monthly. Verify all items are posted.
Reconcile any outstanding items on AP schedule.
Contact all customers, warranty companies, etc. for all payments in accordance with company guidelines.
Perform the duties and responsibilities of the receptionist when coverage is deemed necessary.
Verify W9 prior to making payment to a vendor. Ensure W9’s are current on an annual basis.
Enter and reconcile all inter-company accounts.
Enter all credit memos for all extended warranty companies.