AP/AR Clerk

Woodbridge•Moonachie, NJ

4d•Onsite

About The Position

The Accounts Receivable / Accounts Payable (AR/AP) Specialist supports the financial operations of the WITP NJ manufacturing facility. This role is responsible for processing customer billing, managing vendor invoices, and ensuring accurate and timely financial transactions in alignment with plant operations. This position plays a key role in supporting production-related accounting activities, ensuring proper cost tracking, inventory accuracy, and compliance with company policies, internal controls, and audit requirements. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced manufacturing environment where priorities can shift based on production needs.

Requirements

Associate or Bachelor’s degree in Accounting, Finance, or related field preferred
2–5 years of AR/AP experience, preferably in a manufacturing or industrial environment
ERP system experience required (JDE or similar manufacturing ERP preferred)
Strong Excel skills (pivot tables, data analysis)
Understanding of basic manufacturing cost flow (inventory, chemical receiving, purchase orders)
High attention to detail and accuracy
Strong organizational and time management skills
Ability to handle multiple deadlines in a fast-paced environment
Problem-solving skills for resolving invoices and payment discrepancies
Strong communication skills (internal teams and external vendors/customers)
Team-oriented mindset with ability to work cross-functionally

Responsibilities

Prepare and issue customer invoices based on production shipments, packing slips, and customer purchase orders
Ensure all billing is accurate, timely, and aligned with shipment documentation
Monitor customer accounts and follow up on past due balances in coordination with corporate finance
Apply customer payments and resolve unapplied cash items
Maintain customer account records and resolve billing discrepancies
Support AR aging reporting and month-end close activities
Review, code, and process vendor invoices in accordance with company policy
Perform 3-way match (Purchase Order, Receiving, Invoice) for manufacturing purchases
Verify approvals and ensure proper documentation before payment processing
Prepare weekly payment runs (ACH, check, wire transfers)
Reconcile vendor statements and resolve discrepancies in a timely manner
Maintain vendor files, including W-9s and compliance documentation
Work closely with Purchasing, Production, Warehouse, and Quality teams to resolve invoice and receiving discrepancies
Support inventory-related cost tracking, including raw materials, WIP, and finished goods
Assist in tracking and reviewing plant-related costs such as: Scrap and rework, Freight and logistics charges, Tooling and maintenance expenses
Ensure accurate cost allocation within ERP system for production reporting
Support continuous improvement initiatives related to financial accuracy and process efficiency