Accounts Payable & Accounts Receivable Analyst

FIVE STAR MANAGEMENT•Houston, TX

2d•Onsite

About The Position

The AP/AR Analyst supports the financial operations of a manufacturing organization by managing vendor payments and customer receivables while ensuring alignment with production, procurement, and distribution activities. This role is critical to maintaining cash flow, supporting supply chain continuity, and ensuring accurate financial reporting tied to inventory and production cycles.

Requirements

2–5 years of experience in AP/AR, preferably in a manufacturing or distribution environment
Strong understanding of inventory flow, procurement processes, and order-to-cash cycles
Experience with ERP systems
Proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, etc.)
Strong attention to detail and ability to manage high transaction volumes

Nice To Haves

Experience with EDI invoicing and automated payment systems
Knowledge of internal controls
Ability to work cross-functionally with operations and supply chain teams
Strong analytical and problem-solving skills

Responsibilities

Process high-volume vendor invoices related to raw materials, freight, and manufacturing supplies
Perform 3-way matching (purchase order, goods receipt, invoice) to ensure accuracy
Coordinate with procurement and warehouse teams to resolve invoice discrepancies
Manage vendor payments (ACH, wire, check) while optimizing payment terms and discounts
Maintain vendor master data, including tax and compliance documentation
Reconcile vendor statements and monitor aging to avoid supply disruptions
Generate and issue invoices for finished goods shipments and customer orders
Collaborate with sales and logistics teams to ensure accurate billing based on shipments and contracts
Apply cash receipts and reconcile customer accounts
Monitor customer credit limits and assist with credit risk assessments
Lead collections efforts, especially for high-volume or key accounts
Investigate pricing, shipping, or quantity discrepancies with customers
Support month-end close, including accruals related to inventory, freight, and production
Reconcile AP/AR subledgers to the general ledger
Ensure compliance with internal controls, audit requirements, and company policies
Partner with operations, procurement, and supply chain teams to improve financial processes
Identify and implement process improvements, including automation opportunities