Accounts Payable/Receivable

Nextdeavor • Irvine, CA

1d • Onsite

About The Position

This is a full-time Accounts Payable/Receivable position located in Irvine, CA. The role is an onsite position with a 1st shift schedule (9AM–5:30PM) and requires availability for extended hours at month end (potentially until 9PM) and at least two Saturdays per month. The successful candidate will manage invoicing and accounts receivable to ensure timely and accurate billing that supports the organization’s cash flow and month-end close. They will interact regularly with the Accounting Team Lead/Business Unit Controller and collaborate with Operations, Shipping, Planning, Production Support, and occasional customer contacts.

Requirements

• High school diploma Required
• Minimum 2 years of relevant invoicing/accounts receivable or accounting experience.
• Proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, INDEX/MATCH, basic formulas).
• Experience with ERP or billing systems and order-to-cash processes.
• Strong attention to detail and accuracy in data entry and reconciliation.
• Ability to work overtime, commit to at least two Saturdays per month, and work extended hours at month end as required.
• Reliable, punctual, and able to meet strict deadlines in a fast-paced environment.
• Good written and verbal communication skills and comfort interacting with internal teams and external customers.
• Ability to prioritize workload, manage multiple tasks, and escalate issues as appropriate.
• Demonstrated problem-solving skills and ability to follow documented procedures.

Nice To Haves

• Associate’s degree in Accounting, Finance, or related field preferred.
• Experience with Microsoft Power BI or other reporting tools.
• Prior experience in a manufacturing, distribution, or government contracting environment.
• Familiarity with billing compliance, tax requirements, or export controls related to invoicing.

Responsibilities

• Prepare and issue customer invoices accurately and in a timely manner using the ERP system.
• Verify purchase orders, contracts, shipping documentation, and order entry prior to invoicing to ensure billing accuracy.
• Review and reconcile invoice discrepancies and coordinate corrections with Operations, Sales, and Shipping.
• Support month-end close activities related to invoicing and revenue recognition (cutoffs, accruals, reconciliations).
• Ensure invoicing processes comply with company policies, contractual terms, and relevant regulations (tax, export controls).
• Provide documentation and support for internal and external audits.
• Track non-invoiced work orders weekly and maintain daily/weekly/monthly invoicing and revenue reports.
• Identify opportunities to improve invoicing processes, automation, and data quality.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED