Accounts Payable Accountant

Bay State Milling Company•Quincy, MA

2d•$65,000 - $82,000•Hybrid

About The Position

This position will function within a Corporate Shared Services environment and will assist in supporting a number of manufacturing facilities and office locations across the US, and one facility in Canada. We are looking for a person that thrives in a team environment and strives to deliver the highest level of customer service and satisfaction. The position will interact with customer vendors and provide support for all levels within the organization. This individual will be based out of our Quincy, MA office and must have the ability to commute and work in-person regularly but will have flexibility to work a hybrid schedule with a number of “work from home” days each week. The Accounts Payable Accountant will assist the AP department to ensure the proper payment to vendors in a timely and accurate manner by performing the following duties:

Requirements

Bachelor’s degree in accounting, finance or business (preferred) or an equivalent combination of education and experience.
Minimum of four (4) years of experience in Accounts Payable.
Experience working for a mid-size manufacturing organization with revenues upwards of $250MM is preferred.
Applicable experience in both administrative and accounting support.
Expertise in MS Office; strong technical skills and ability to learn software quickly.
Exceptional attention to detail with consistent accuracy and an ability to manage multiple deadlines.
Ability to independently multitask and prioritize projects in a high-volume environment.
General knowledge of accounting practices and terminology with a desire to learn and grow.
Excellent customer service and interpersonal skills in working with our customers, vendors, and all stakeholders.
Ability to communicate effectively and professionally in both oral and written formats
Self-motivated with desire for continuous improvement.
Knowledge and experience with complex ERP systems (Microsoft Dynamics AX or D365 preferred).
Proven ability to calculate, post and manage accounting figures and financial records.

Responsibilities

Review, audit, and post vendor invoices through Tungsten Automation (formerly Kofax) and Microsoft Dynamics AX, ensuring accuracy, completeness, and compliance with company policies and internal controls.
Process vendor payments via ACH, wire transfer, and check according to established payment schedules. Verify payment details and supporting documentation prior to release.
Process freight invoices in Microsoft Dynamic (Ex Arte) against accruals/delivery orders and coordinate with Logistics department to resolve discrepancies.
Review inventory receipts, purchase order accruals, and accounts payable transactions to ensure accurate financial reporting and timely processing. Monitor accounts payable inboxes and respond to internal and external inquiries in a timely and professional manner.
Review vendor statements, reconcile outstanding balances, and proactively obtain missing invoices or supporting documentation.
Support annual Form 1099 reporting and related vendor tax documentation requirements.
Assist with sales and use tax compliance activities, including review of invoice tax treatment and adherence to company policies.
Maintain accurate electronic records and supporting documentation for accounts payable transactions.
Participate in month-end close activities, including account reconciliations, accrual analysis, and reporting related to accounts payable.
Identify opportunities for process improvements and support special projects and other duties as assigned.