Accounts Payable Accountant

Woodcraft Rangers•Los Angeles, CA

4d•Hybrid

About The Position

Woodcraft Rangers is seeking a motivated and detail-focused Accounts Payable Accountant to join the Finance & Accounting team. This role is responsible for the accurate and timely processing of vendor invoices, expense reimbursements, and disbursements in support of the organization’s mission. The AP Accountant works closely with the Senior AP Accountant and operates within the organization’s AP systems and policies to ensure every outgoing payment is properly documented, coded, and approved. This is a great opportunity for an accounting professional looking to grow their skills in a mission-driven nonprofit environment.

Requirements

2–4 years of accounts payable or general accounting experience
Working knowledge of AP processes and best practices
Experience with accounting software (e.g., NetSuite, Sage Intacct, QuickBooks)
Proficiency in Microsoft Excel and standard office software
Familiarity with Bill.com or willingness to learn quickly
High attention to detail with a zero-tolerance mindset for errors
Strong time management skills and ability to meet recurring deadlines
Dependable, accountable, and team-oriented
Open to feedback and actively invested in professional growth
Clear written and verbal communication skills
Genuine commitment to the mission of Woodcraft Rangers

Nice To Haves

Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field
Experience with Bill.com or similar AP automation tools
Nonprofit or fund accounting experience

Responsibilities

Receive, review, and process vendor invoices, ensuring proper documentation, authorization, and approval prior to payment
Code invoices accurately to the appropriate cost center, program, grant, or fund per the organization’s chart of accounts
Enter and submit invoices through Bill.com in accordance with established workflows and approval routing
Monitor the AP inbox and Bill.com queue to ensure invoices are received and processed in a timely manner
Prepare and process check runs, ACH payments, and other disbursements as directed
Match purchase orders, receiving documents, and invoices (three-way match) where applicable
Maintain accurate and up-to-date vendor records, including W-9s, contact information, and payment preferences
Communicate with vendors to resolve invoice discrepancies, missing documentation, or payment inquiries in a timely and professional manner
Assist with year-end 1099 preparation by ensuring vendor tax information is complete and accurate
File and organize AP documentation in accordance with the department’s recordkeeping standards
Process employee expense reimbursement requests, verifying receipts, proper coding, and policy compliance prior to submission for approval
Flag missing documentation, policy exceptions, or unapproved expenses to the Senior AP Accountant for review
Apply organizational spending policies consistently across all reimbursement requests
Support corporate credit card reconciliation processes by following up with cardholders on outstanding receipts and coding questions
Support month-end close activities including AP aging review, accrual preparation, and vendor statement reconciliations
Ensure all invoices for the period are entered and approved by established close deadlines
Assist with reconciliation of the AP subledger to the general ledger
Respond promptly to requests from the Senior AP Accountant or Controller during close and audit periods
Actively receive and apply coaching and feedback from the Senior AP Accountant to improve accuracy and efficiency
Participate in AP process improvement initiatives and provide input on day-to-day workflow challenges
Maintain familiarity with current AP SOPs, desktop manuals, and policy updates as issued by the Compliance Accountant
Collaborate with colleagues across the Finance & Accounting team to support organizational goals and department priorities