Accountant - Accounts Payable

ARCHDIOCESE OF SEATTLE PAYROLL SERVICES•Seattle, WA

2d•Hybrid

About The Position

The Accounts Payable Accountant supports the financial operations of the Archdiocese of Seattle by ensuring accurate, timely, and compliant processing of accounts payable transactions, and additional responsibilities added as familiarity with operations is achieved. This role safeguards stewardship of Archdiocesan resources while upholding internal controls, U.S. GAAP, and Archdiocesan financial policies. The position contributes to the mission of the Church by providing reliable financial services to the Chancery, cemeteries, foundations, and ministries in a spirit of service, collaboration, and integrity.

Requirements

Bachelor’s degree in Accounting, Finance, or related field preferred
5 - 7 years of accounts payable or general accounting experience
Experience in nonprofit or church environment preferred
Knowledge of basic accounting principles and internal controls
Strong attention to detail and accuracy
Ability to manage multiple priorities and meet deadlines
Proficiency in Microsoft Excel and accounting systems
Strong organizational and problem-solving skills
Effective communication and customer service skills
Supportive of the mission, values, and teachings of the Catholic Church
Conducts work in a manner consistent with Archdiocesan policies and ethical standards
Demonstrates respect for the dignity of all persons

Responsibilities

Process vendor invoices, check requests, and expense reimbursements accurately and timely
Review invoices for proper authorization, coding, and supporting documentation
Ensure compliance with Archdiocesan policies and approval thresholds
Maintain vendor files, including W-9s and payment terms
Prepare and process weekly check runs and electronic payments (ACH, wires)
Record accounts payable transactions in the general ledger
Reconcile AP subledger to the general ledger monthly
Assist with month-end and year-end close processes
Accrue expenses as needed for proper period recognition
Respond to vendor inquiries and resolve discrepancies
Communicate with internal departments, cemeteries, and foundations, regarding invoice status and procedures
Maintain positive vendor relationships in alignment with Catholic values of respect and fairness
Respond to colleagues requesting assistance with credit cards.
Maintain and update credit card program participants, including but not limited to: increasing limits, enforcing timely coding of transactions and approval of requests.
Ensure contracts are signed and instruct users as to policies and procedures.
Maintain associated policies and procedures documentation.
Ensure adherence to internal controls and segregation of duties
Assist with 1099 reporting and annual filings
Support audit requests by providing documentation and explanations timely and accurately.
Identify and recommend process improvements to enhance efficiency and control
Utilize accounting systems (e.g., Microsoft Dynamics 365 Business Central, Raiser’s Edge, other as needed)
Support AP workflow automation and document management systems
Assist with implementation of process improvements and best practices