Accounts Payable Accountant

Arizona Department of Administration•Phoenix, AZ

21h•Hybrid

About The Position

The Arizona Game and Fish Department is seeking a driven, detail-oriented professional to join their fiscal team as an Accounts Payable Accountant. This role is described as a fast track to becoming a government accounting expert. The position involves examining financial documents for GAAP compliance, managing the general ledger, and monitoring state and federal grant funding. Responsibilities include reconciling complex reports and resolving billing discrepancies with external vendors. The role offers hands-on expertise in AZ360 and APP systems, management of federal grants, state appropriations, and donation accounts. The position works under the guidance of the Accounts Payable Supervisor and Accounting Manager, providing a foundation in GAAP mastery and internal control structures. The work directly supports the agency's mission to protect Arizona's wildlife, watercraft, and natural resources.

Requirements

Bachelor’s degree in Accounting or a closely related field.
Knowledge in economic and accounting principles and practices.
Knowledge in the analysis and reporting of financial data.
Knowledge of Generally Accepted Accounting Principles (GAAP).
Comprehensive knowledge of the principles, concepts, practices, methods, and techniques of government accounting.
Knowledge of internal control structures and fiscal management.
Considerable knowledge of the methods and techniques of automated financial systems.
Comprehensive knowledge of reference materials such as federal regulations, Arizona Revised Statutes, and applicable agency manuals.
Skilled in analysis, interpretation, and communication of financial data.
Skilled in handling detailed work with accuracy and speed.
Skilled in performing accounting functions.
Skilled in performing broad administrative support functions.
Skilled in monitoring accounting requirements and deadlines.
Skilled in composing a wide variety of complex accounting system procedures.
Skilled in responding to a variety of complex inquiries concerning the progress of accounting functions and in providing advice regarding proper accounting procedures.
Ability to operate office equipment.
Ability to maintain confidentiality at the highest degree.
Ability to provide positive and effective customer service to a variety of internal and external customers.
Ability to work independently and multi-task.
Ability to use discretion and independent judgment.
Ability to respond to others with tact, diplomacy, and patience.
Ability to maintain harmonious working relationships with all levels of Department staff and external customers.
Possess a good eye for detail, accuracy, and reconciliation.
Be proactive and work well under pressure.
Possession of and ability to retain a current, valid state-issued driver’s license appropriate to the assignment.
Must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

Experience as an Accountant 1 or equivalent accounting/payroll/bookkeeping work experience.

Responsibilities

Examine financial documents for completeness, accuracy, and conformance with Generally Accepted Accounting Principles (GAAP).
Make entries and revisions to the general ledger.
Monitor funds from state and federal grants for available funding for payments to vendors to assure that expenditures do not exceed funds available.
Reconcile reports from AZ360 and APP, including check requests and inter-agency and intra-agency payment requests.
Perform professional accounting work to support the Department's mission and expenditures.
Make payments to vendors using the state's automated accounting system, AZ360, including P-cards, Ghost cards, and inmate labor.
Review arrangement request forms for compliance with state and federal mandates, internal policies, procedures, and procurement regulations.
Note discrepancies in billing and contact necessary parties for resolution prior to payment.
Process payments to vendors involving federal grants and state appropriated funds in APP, verifying goods/services and invoices received and amounts to pay.
Monitor funds from the federal and state government to ensure proper matching of expenditures and available funding for payments to vendors and ensure cash on hand.
Make entries to the general ledger by inter and intra agency transfers as needed.
Analyze, prepare, and reconcile encumbrance and invoice payment reports to the general ledger and assess for accuracy, completeness, and conformance to reporting and procedural standards.
Report variances to the Accounts Payable Supervisor and Accounting Manager.
Perform other duties as assigned.