Accounts Administrator

Securitas Security Services•San Jose, CA

20h•$30•Onsite

About The Position

The Accounts Administrator inputs billing, payroll, and contract data into an automated resource system, verifies and transmits billing and payroll data, resolves payroll and billing problems, processes accounts payable, maintains petty cash, and contacts past-due accounts for collection. This role primarily focuses on processing billing, payroll, and contract information and resolving related issues.

Requirements

Must be at least 18 years of age.
Must have a reliable means of communication (i.e., pager or phone).
Must have a reliable means of transportation (public or private).
Must have the legal right to work in the United States.
Must have the ability to speak, read, and write English.
High School Diploma or GED.
Must be willing to participate in the Company’s pre-employment screening process, including drug screen and background investigation.
2 years of related experience, or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company.
Thorough understanding of standard office procedures and practices.
Demonstrated knowledge of mathematical concepts including computation of rates, ratios, percentages, averages and reconciliation.
Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form.
Ability to use personal computers and office productivity software.
Ability to write original correspondence.
Excellent planning, organizing, and project coordination skills.
Ability to communicate clearly and concisely.
Ability to interact effectively at all levels and across diverse cultures.
Ability to be an effective team member and handle projects responsibly.
Courteous telephone manner.
Strong customer and results orientation.
Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.
Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey.
Required ability to handle multiple tasks concurrently.
Computer usage including periods of prolonged data entry.
Handling and being exposed to sensitive and confidential information.
Regular talking and hearing.
Close vision, distance vision, and ability to adjust focus.

Responsibilities

Effectively processes office accounts receivable and payable using the automated resource system; inputs billing, payroll and contract data into system.
Reviews client billings and ensures proper amounts; works closely with other staff to ensure accuracy; makes adjustments as necessary.
Reconciles accounts receivable to time sheets and makes adjustments as appropriate.
Reviews all accounts payable and ensures timely payment; verifies amounts and calls vendors on any discrepancies.
Responds quickly and appropriately to clients as questions or discrepancies occur.
Contacts clients, when appropriate, to set up payment plans on past due accounts.
Performs general administrative and support duties within office.
Performs tasks and duties of a similar nature and scope as required for assigned office.