Accounts Payable Accounting Technician III

City of Seattle•Seattle, WA

11d•Onsite

About The Position

Seattle City Light, a department of the City of Seattle, is one of the nation’s largest municipally owned utilities in terms of the number of customers served. Over the years we have worked very hard to keep Seattle's electricity affordable, reliable, and environmentally sound. Today, City Light is a recognized national leader in energy efficiency and environmental stewardship. Seattle City Light has an opening for an Accounting Technician III. In this role, you will play a critical role in the daily operation of City Light’s travel, credit card, and reimbursement functions. You will be responsible for processing City Light commercial credit card transactions, travel advances, employee expense reimbursements, and accounts payable payment requests. In addition to transactional responsibilities, you will maintain and update standard operating procedures, deliver training, and provide ongoing guidance to employees across the utility. This includes assisting staff with travel planning, reimbursement requirements, and credit card purchasing needs to ensure accuracy, compliance, and timely processing. You will also process and perform complex reconciliations, vouching, and journal entries. You will research, analyze and resolve complex issues related to billing, payment postings and out-of-balance voucher and journal entries. You will also assist in the development and preparation of various Accounts Payable and Travel Desk procedures. This position reports to the Accounts Payable Manager.

Requirements

Requires three years of previous accounting and/or bookkeeping experience or one year work experience as an Accounting Technician II (or a combination of education/experience/training which provides an equivalent background required to perform the work of the class).
experience that reflects a commitment to creating fair and equitable outcomes

Nice To Haves

Two or more years in a high-volume Accounts Payable work unit within the last five years
Demonstrated experience in leading others
Previous experience creating reports in Excel and performing VLOOKUPs
Demonstrated work experience in working on cross-functional team projects
Strong background in resolving complex reconciliation issues
Demonstrated work experience updating and writing procedural manuals
Demonstrated experience in processing employee expense reports and / or credit card transactions.
Demonstrated ability in providing good customer service with excellent follow-up skills
Strong oral and written communication skills
Self-starter and ability to meet deadlines

Responsibilities

Monitors the work, provides work instructions, and ensures proper work is performed by the Accounts Payable Technicians
Coordinates and trains Accounting Technician personnel on accounts payable processes related to purchasing, payment processing, travel, employee reimbursements
Serves as the Seattle City Light accounts payable subject matter expert by providing procedural instructions, guidelines and departmental training to all City Light employees on travel and credit card policy and procedures.
Provides policy expertise and monitors controls
Develops and updates Accounts Payable standard operating procedures
Analyzes, verifies and audits accounts payable transactions and ensures compliance with Accounting standards and applicable Federal, State, and City Laws, rules, regulations and departmental procedures and guidelines
Performs general ledger reconciliations and works to resolve any identified issues
Creates and maintain reports in Excel
Provides departmental procedures and guidelines to employees and vendors as they related to accounts payable, travel and employee expense reimbursements to ensure compliance with IRS regulations, City ordinances, collective bargaining agreements, general accounting and bookkeeping standards, and other state and federal laws and regulations
Assists the manager in the implementation of new City initiatives that are related to Accounts Payable
Other special job duties and small projects as assigned