Accounting Specialist - Accounts Payable

SUTTON BROS INC•Kernersville, NC

7d•$23 - $30•Onsite

About The Position

Sutton Brothers is seeking a highly organized, detail-oriented Accounts Payable Specialist to join our Accounting team in Kernersville, NC. This position is responsible for managing the day-to-day Accounts Payable process, including invoice processing, vendor and subcontractor payments, payment scheduling, account reconciliation, and month-end AP close activities. The Accounts Payable Specialist plays a critical role in ensuring vendors and subcontractors are paid accurately and on time while maintaining complete and accurate financial records. This position works closely with the Controller, managers, coordinators, vendors, supply houses, subcontractors, and other internal departments to resolve discrepancies, obtain approvals, and maintain an efficient and well-controlled AP process. The ideal candidate is highly detail-oriented, organized, dependable, and able to manage multiple recurring deadlines while maintaining accuracy and confidentiality.

Requirements

High school diploma or equivalent required.
Minimum of 3 years of Accounts Payable, accounting, bookkeeping, or related experience.
Experience with QuickBooks.
Experience processing invoices and vendor payments.
Strong attention to detail and commitment to accuracy.
Ability to manage multiple priorities and recurring deadlines.
Ability to work independently and take ownership of assigned responsibilities.
Strong problem-solving and follow-through skills.
Ability to maintain confidentiality and exercise sound judgment when handling financial information.
Strong computer skills and proficiency with Microsoft Excel.

Nice To Haves

Associate’s degree in accounting, Finance, Business Administration, or a related field.
Experience with ServiceTitan and QuickBooks online.
Experience processing ACH, online, and check payments.
Experience with vendor statement reconciliation.
Experience with month-end close procedures.
Experience processing sales and use tax payments.
Experience in the HVAC, plumbing, electrical, construction, or other service-based industries.
Experience with job costing or construction-related Accounts Payable.
Advanced Microsoft Excel and Microsoft Access skills.

Responsibilities

Review invoices for accuracy, appropriate approvals, supporting documentation, and proper coding prior to payment.
Distribute supply house invoices to the appropriate coordinators and managers for review and approval.
Enter vendor and subcontractor invoices into QuickBooks and schedule payments according to established payment terms and company procedures.
Export Vendor Bill batches from ServiceTitan into QuickBooks and verify the accuracy and completeness of imported transactions.
Process weekly ACH online and physical payments for vendors, supply houses, and subcontractors according to established payment schedules.
Maintain and update the company's check register and payment records.
Research and resolve invoice discrepancies, missing credits, duplicate invoices, incorrect charges, and other AP issues.
Prepare and submit North Carolina Sales and Use Tax payments.
Assist with month-end close activities and ensure all applicable invoices and payments are entered into QuickBooks.
Maintain accurate and organized electronic and physical Accounts Payable records.
Communicate professionally with vendors, subcontractors, managers, coordinators, and other internal departments regarding invoices, payment status, account balances, and discrepancies.
Support the Controller with accounting projects, process improvements, reporting requests, and other accounting initiatives as needed.
Perform other duties as assigned.