Accounting Support Specialist (Part-Time)

Sheehan Family Companies•Sandston, VA

About The Position

The Accounting Support Specialist provides administrative and operational support to the Accounting Department by managing assigned accounting processes, maintaining vendor and supplier communications, and assisting with accounts payable activities. Responsibilities include coordinating sales tax nexus compliance tasks, monitoring the accounts payable email inbox, supporting supplier account reconciliations, processing designated supplier orders, and serving as a cross-trained backup for key accounting processes. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. This is a part-time position averaging approximately 25 hours per week. Additional or reduced hours may be required based on business needs and departmental workload. The description may be revised by the company at any time, and employment is at will. Specialty Beverage is a statewide Virginia beverage distributor offering domestic, import, and craft beers, ciders, artisanal wines, spirits, non-alcoholic beverages, and other products. It is part of the Sheehan Family Companies, which has been in business for over 125 years.

Requirements

One to three years of accounting, bookkeeping, accounts payable, or related administrative experience preferred.
Strong attention to detail and accuracy.
Excellent organizational and time management skills.
Ability to manage multiple priorities and meet deadlines.
Strong written and verbal communication skills.
Ability to work independently and as part of a team.
Problem-solving and analytical skills.
Ability to maintain confidential information.
Proficiency in Microsoft Office, particularly Excel and Outlook.

Nice To Haves

Associate degree in Accounting, Finance, Business Administration, or a related field preferred; an equivalent combination of education and relevant experience may be considered.
Experience with accounting software, ERP systems, or financial applications preferred.

Responsibilities

Manage the Accounts Payable email inbox and respond to internal and external inquiries.
Communicate with vendors and suppliers to resolve invoice, payment, and account-related issues.
Support supplier accounts receivable activities, including account reconciliations and discrepancy resolution.
Assist with accounts payable processing and related accounting functions.
Maintain accurate accounting records and supporting documentation.
Support month-end and year-end accounting activities as assigned.
Compile reports, conduct research, and assist with special projects.
Ensure compliance with company policies and accounting procedures.
Maintain confidentiality of financial and business information.
Assist customers with loading beverage purchases into vehicles while maintaining excellent customer service.
Perform other duties and special projects as assigned.
Coordinate sales tax nexus compliance tasks.
Process designated supplier orders and serve as a cross-trained backup for key accounting processes.