Accounting Support II

Johnson County Kansas•Olathe, KS

5d•Onsite

About The Position

A career with Johnson County Government is more than just a job, it is an opportunity to serve a diverse and expanding community in meaningful ways. We challenge ourselves to be a different kind of government because we care deeply about our community and each other. Committed to our shared values, we provide excellent public service, seeking always to improve ourselves and our organization. We offer wonderful benefits, retirement plans, wellness incentives, a great organizational culture, and much more! If you’re searching for something more than just a job, something akin to a calling, then consider the challenge and opportunity of being a member of Johnson County Government! Johnson County Department of Public Works (PWK) is looking for a qualified applicant to fill the position of full-time Accounting Specialist at our office. We are looking for a detail orientated positive & professional candidate who will work closely with our administrative team in our fast-paced environment. Job functions include, but are not limited to, supporting all divisions within our department, processing accounts payables, project and grant functions, accounts receivables, answering phones, along with a wide variety of other ever changing job functions on a daily basis. Reviews, reconciles, compiles, tracks, and processes accounting transactions involving cash, receipts, invoices, requisitions, vouchers, journal entries, expense reports, and other similar items for approval; using established guidelines, analyzes and evaluates revenues or expenditures of a department fund or budget unit to determine the maximum allowable reimbursement or claim and reports information; researches and corrects accounting errors and discrepancies to ensure accurate accounting. Compiles supporting documentation then create and manage project and grant accounts in the financial system, including recording invoice payments, receipts, and distribution modifications. Monitors balances in project and grant accounts, prepare and submit grant reimbursement requests. Cooperatively works with Public Works and Stormwater staff on the status of projects and grants to ensure financial transactions are accurate and timely, then closes projects and grants upon completion. Communicates verbally and in writing with internal and external contacts in order to resolve discrepancies and exchange or update information; explains rules, regulations, and policies regarding fiscal programs to staff to ensure compliance with accounting policies and procedures. Prepares standard and customized reports, such as summaries of balances, cost information, and other reports; assists with processing fiscal period opening/closing transactions; assists in the preparation of complex documents such as financial statements and/or annual department budget by compiling and summarizing financial or statistical data for management use; prepares cost, staffing, and utilization analysis. Maintains and updates files; gathers and collates records to compile information.

Requirements

High school diploma or equivalent
Two years in bookkeeping, accounting, or administrative functions involving record keeping or related area
Attention to detail
Analytical skills, including research skills, ability to interpret data, ability to conceptualize, ability to analyze information, and ability to write formal recommendations based on findings
Basic mathematical and accounting skills
Computer software – spreadsheet skills (intermediate), word-processing skills (beginner), financial management/information records system (beginner)
Keyboarding Ability
Human Relations/Interpersonal skills
Written communication skills, including business writing, report writing, summarizing, and editing skills
Ability to maintain confidentiality
Project management skills, including organization, coordination of duties, and/or accomplishment of goals
Time management skills, including the ability to manage multiple concurrent projects and meet deadlines
Reference/background screening

Nice To Haves

Associate’s degree in Accounting or related field
Budget-related skills, including advanced accounting, math, and statistics skills
Computer software – database creation/maintenance skills (beginner), Outlook or similar application (beginner)
Oral communication skills, including presentations to individuals and small groups

Responsibilities

Supporting all divisions within our department
Processing accounts payables
Project and grant functions
Accounts receivables
Answering phones
Reviews, reconciles, compiles, tracks, and processes accounting transactions involving cash, receipts, invoices, requisitions, vouchers, journal entries, expense reports, and other similar items for approval
Analyzes and evaluates revenues or expenditures of a department fund or budget unit to determine the maximum allowable reimbursement or claim and reports information
Researches and corrects accounting errors and discrepancies to ensure accurate accounting
Compiles supporting documentation then create and manage project and grant accounts in the financial system, including recording invoice payments, receipts, and distribution modifications
Monitors balances in project and grant accounts, prepare and submit grant reimbursement requests
Cooperatively works with Public Works and Stormwater staff on the status of projects and grants to ensure financial transactions are accurate and timely, then closes projects and grants upon completion
Communicates verbally and in writing with internal and external contacts in order to resolve discrepancies and exchange or update information
Explains rules, regulations, and policies regarding fiscal programs to staff to ensure compliance with accounting policies and procedures
Prepares standard and customized reports, such as summaries of balances, cost information, and other reports
Assists with processing fiscal period opening/closing transactions
Assists in the preparation of complex documents such as financial statements and/or annual department budget by compiling and summarizing financial or statistical data for management use
Prepares cost, staffing, and utilization analysis
Maintains and updates files
Gathers and collates records to compile information