Accounting Support II

Johnson County Kansas•Olathe, KS

6d•$23 - $31•Onsite

About The Position

Johnson County Department of Public Works (PWK) is looking for a qualified applicant to fill the position of full-time Accounting Specialist at our office. We are looking for a detail-oriented, positive & professional candidate who will work closely with our administrative team in our fast-paced environment. Job functions include, but are not limited to, supporting all divisions within our department, processing accounts payables, project and grant functions, accounts receivables, answering phones, along with a wide variety of other ever-changing job functions on a daily basis. Reviews, reconciles, compiles, tracks, and processes accounting transactions involving cash, receipts, invoices, requisitions, vouchers, journal entries, expense reports, and other similar items for approval; using established guidelines, analyzes and evaluates revenues or expenditures of a department fund or budget unit to determine the maximum allowable reimbursement or claim and reports information; researches and corrects accounting errors and discrepancies to ensure accurate accounting. Compiles supporting documentation then create and manage project and grant accounts in the financial system, including recording invoice payments, receipts, and distribution modifications. Monitors balances in project and grant accounts, prepare and submit grant reimbursement requests. Cooperatively works with Public Works and Stormwater staff on the status of projects and grants to ensure financial transactions are accurate and timely, then closes projects and grants upon completion. Communicates verbally and in writing with internal and external contacts in order to resolve discrepancies and exchange or update information; explains rules, regulations, and policies regarding fiscal programs to staff to ensure compliance with accounting policies and procedures. Prepares standard and customized reports, such as summaries of balances, cost information, and other reports; assists with processing fiscal period opening/closing transactions; assists in the preparation of complex documents such as financial statements and/or annual department budget by compiling and summarizing financial or statistical data for management use; prepares cost, staffing, and utilization analysis. Mains and updates files; gathers and collates records to compile information.

Requirements

High school diploma or equivalent.
Two years in bookkeeping, accounting, or administrative functions involving record keeping or related area.
Attention to detail.
Analytical skills, including research skills.
Ability to interpret data.
Ability to conceptualize.
Ability to analyze information.
Ability to write formal recommendations based on findings.
Basic mathematical and accounting skills.
Intermediate spreadsheet skills.
Beginner word-processing skills.
Beginner financial management/information records system skills.
Keyboarding ability.
Human Relations/Interpersonal skills.
Written communication skills, including business writing, report writing, summarizing, and editing skills.
Ability to maintain confidentiality.
Project management skills, including organization, coordination of duties, and/or accomplishment of goals.
Time management skills, including the ability to manage multiple concurrent projects and meet deadlines.
Reference/background screening.

Nice To Haves

Associate’s degree in Accounting or related field.
Budget-related skills, including advanced accounting, math, and statistics skills.
Beginner database creation/maintenance skills.
Beginner Outlook or similar application skills.
Oral communication skills, including presentations to individuals and small groups.

Responsibilities

Support all divisions within the department.
Process accounts payables.
Manage project and grant functions.
Process accounts receivables.
Answer phones.
Perform a variety of other ever-changing job functions on a daily basis.
Review, reconcile, compile, track, and process accounting transactions involving cash, receipts, invoices, requisitions, vouchers, journal entries, expense reports, and other similar items for approval.
Analyze and evaluate revenues or expenditures of a department fund or budget unit to determine the maximum allowable reimbursement or claim and report information.
Research and correct accounting errors and discrepancies to ensure accurate accounting.
Compile supporting documentation to create and manage project and grant accounts in the financial system, including recording invoice payments, receipts, and distribution modifications.
Monitor balances in project and grant accounts.
Prepare and submit grant reimbursement requests.
Cooperate with Public Works and Stormwater staff on the status of projects and grants to ensure financial transactions are accurate and timely.
Close projects and grants upon completion.
Communicate verbally and in writing with internal and external contacts to resolve discrepancies and exchange or update information.
Explain rules, regulations, and policies regarding fiscal programs to staff to ensure compliance with accounting policies and procedures.
Prepare standard and customized reports, such as summaries of balances, cost information, and other reports.
Assist with processing fiscal period opening/closing transactions.
Assist in the preparation of complex documents such as financial statements and/or annual department budget by compiling and summarizing financial or statistical data for management use.
Prepare cost, staffing, and utilization analysis.
Maintain and update files.
Gather and collate records to compile information.