Accounting Support Coordinator

The Betlem Service Corporation•Rochester, NY

2d•Onsite

About The Position

EMCOR Services Betlem is looking for an Accounts Payable & P-Card Coordinator that is responsible for the accurate processing of vendor invoices, the oversight of the Purchase Card (P-Card) program, and serving as a primary point of contact for incoming inquiries. This role requires sharp attention to detail and the ability to maintain organized physical and digital records in a fast-paced environment.

Requirements

3-5 years in Accounts Payable or general accounting (construction industry a plus).
Proficiency in ERP systems (like COINS, SAP, or QuickBooks) and Microsoft Excel.
Ability to handle "paper-heavy" environments while transitioning to digital workflows.
Ability to handle sensitive financial data and employee expense information with confidentiality.

Responsibilities

Process vendor invoices, ensuring proper coding to the general ledger.
Match invoices to purchase orders and obtain necessary departmental approvals.
Research and resolve invoice discrepancies or billing issues with vendors.
Collect and maintain W-9 forms and set up new vendor profiles in the accounting system.
Monthly review of vendor statements to ensure no invoices are missing or double-paid.
Prepare and perform weekly check runs.
Audit high volumes of daily/monthly transactions to ensure they have proper business justifications and itemized receipts.
Ensure all charges are allocated to the correct General Ledger (GL) accounts, department codes, or project numbers.
Coordinate with the banking partner and the employee to resolve fraudulent charges or merchant billing errors.
Process applications for new cards, update spending limits, and immediately cancel cards for terminated employees.