Accounting Support Assistant

Sherburne County•Elk River 55330-1692, MN

5d•Onsite

About The Position

The Accounting Support Assistant works in the Accounting Unit of Sherburne County Health & Human Services, maintaining, processing, and preparing difficult and complex accounts and reports. The role requires substantial knowledge of agency programs and the ability to access information in various state computer systems as part of an extensive accounting operation. The position is located at the Government Center in Elk River, Minnesota. The usual schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m., with occasional evening and weekend hours possible. The department offers flexibility to support work/life balance. The role supports financial operations for agency programs, including revenue and expenditure tracking, accounting entries, claims and reimbursement reporting, vendor and client payments, service agreements, and audit-compliant records. It also involves regular communication with vendors, staff, clients, and other contacts; prioritizing work against deadlines; maintaining policy and program knowledge; and contributing to agency meetings, training, and work groups.

Requirements

High school diploma, GED, or equivalent education plus work experience.
At least 1 year of relevant administrative, direct public customer service, or human services work experience, or equivalent education plus work experience.
Valid Minnesota driver's license.
Knowledge of standard office practices and procedures.
Knowledge of accounting principles and practices, including accounts payable, accounts receivable, and general ledger functions.
Knowledge of English grammar, punctuation, and vocabulary.
Ability to operate office machines.
Ability to organize and prioritize work in a timely manner.
Ability to follow instructions and work independently.
Ability to communicate effectively verbally and in writing.
Ability to perform light physical effort in sedentary-to-light work, including occasional lifting, carrying, pushing, or pulling of objects weighing up to 25 pounds.
Ability to operate office equipment, scanner, calculator, computer, and telephone system, with the manual and physical dexterity required.
Hand-eye coordination and visual acuity to work between paper documents and a computer monitor.
Regular attendance according to the department’s approved work schedule.

Nice To Haves

Experience in a federal, state, county, or city human services department.
Training or experience with Medicaid Management Information System (MMIS), MAXIS, Social Service Information System (SSIS), Minnesota Information Transfer System (MN-ITS), Providing Resources to Improve Support in Minnesota (PRISM), Integrated Financial Management software (IFS), PH Documentation System (PHDoc), or Microsoft Excel, Word, Outlook, and SharePoint.

Responsibilities

Process general ledger receipts and assign the correct chart of account to incoming revenue.
Troubleshoot unknown checks and track revenue sources to ensure full receipt of funds.
Prepare financial and statistical spreadsheets for the fiscal supervisor and management team, and develop program revenue and expenditure reports and summaries.
Prepare bills and invoices in accordance with Office of the State Auditor requirements.
Troubleshoot vouchers and payments with clients, vendors, and staff.
Prepare and submit reports and claims to the state to obtain reimbursement.
Post journal entries.
Maintain service agreement files for clients receiving services.
Approve service arrangements and service agreements and ensure vendors have appropriate pre-printed vouchers.
Enable vendors to use the electronic signing platform and send documents for completion.
Answer vendor and staff questions about payment for services rendered.
Consult with the director to ensure payments are processed properly and within allowable time frames.
Enter case and payment information into the SSIS Fiscal system for payments to vendors and clients, maintaining accuracy for audit compliance and reporting.
Work with county vendors, including juvenile correctional facilities and residential treatment centers, to receive invoices and process payments.
Participate in the SSIS internal mentoring work group.
Provide backup for other accounting functions.
Return phone calls within 24–48 hours.
Prioritize daily, weekly, and monthly work to meet deadlines established by federal, state, and county rules.
Recommend policy, procedure, and protocol changes to improve service quality and timeliness.
Create, maintain, and compile data for spreadsheets and reports.
Develop and maintain respectful, cooperative working relationships with clients, the public, providers, managers, and staff at all organizational levels.
Keep the immediate supervisor informed about important matters related to assigned accountabilities.
Attend relevant unit and agency meetings, training sessions, conferences, and seminars, and share relevant training information with the unit.
Maintain working knowledge of applicable department and county policies, protocols, and procedures.
Represent the agency on assigned task forces, committees, and work groups.
Perform shared employee accountabilities, including following county policies, maintaining professional relationships, informing the supervisor of important matters, pursuing development, representing the county professionally, and supporting a safe work environment.