Accounting & Supply Chain Assistant

Imrae•Murrieta, CA

6d•$19 - $21•Onsite

About The Position

We are seeking a bilingual, detail-oriented and proactive Accounting & Supply Chain Assistant to support daily accounting operations, customer order processing, inventory management, and logistics coordination. This role works closely with the Administrator and serves as a key liaison between customers, vendors, suppliers, and freight carriers to ensure accurate accounting practices and efficient supply chain operations. The ideal candidate is highly organized, capable of managing multiple priorities, and committed to delivering excellent customer service.

Requirements

Bilingual
Detail-oriented
Proactive
Highly organized
Capable of managing multiple priorities
Committed to delivering excellent customer service
Experience in bookkeeping, accounting support, supply chain, logistics, or inventory control preferred
Strong organizational and multitasking abilities
Excellent attention to detail and problem-solving skills
Strong communication and customer service skills
Ability to work independently and collaboratively in a fast-paced environment
Proficiency with Microsoft Office and accounting software preferred
Professional and dependable work ethic
Proactive approach to resolving issues and improving processes
Ability to manage multiple responsibilities while maintaining accuracy
Commitment to providing outstanding service to customers and team members

Nice To Haves

Knowledge of shipping documentation, including Bills of Lading (BOLs)
Experience coordinating with LTL freight carriers
Understanding of inventory management and supply chain processes
Familiarity with accounts payable and accounts receivable procedures

Responsibilities

Maintain daily bookkeeping and accounting functions
Set up and maintain customer and vendor accounts
Record customer payments and vendor invoices
Update and monitor accounts payable and accounts receivable
Organize and improve bookkeeping and office accounting processes
Assist with year-end inventory procedures
Process customer quotes and sales orders
Send order acknowledgments and customer invoices
Prepare packing slips and Bills of Lading (BOLs)
Coordinate shipments and verify delivery completion
Manage inbound and outbound shipments, including: Will-call orders, Collect shipments, Drop shipments
Track raw materials and finished goods inventory levels
Monitor stock levels to prevent shortages
Assist with demand forecasting and production coordination
Research and evaluate suppliers and vendors
Negotiate pricing for raw materials and freight services
Review tariff rates and freight charges to identify cost-saving opportunities
Evaluate LTL freight partners and recommend efficient shipping routes with optimal lead times
Serve as liaison between freight carriers and shipping operations to maintain on-time and complete deliveries