22289 - Accounting Supv

Virginia Department of Transportation•Fredericksburg, VA

About The Position

Assist the Finance and Accounting Manager in managing district accounting operations. Supervise staff and provide administrative and technical support, customer service, guidance, and training for district accounts payable and receivable, petty cash, cash receipts, and general ledger functions, ensuring compliance with state and federal laws and agency policies and procedures. Interpret, explain, and advise users on policies and practices, and maintain confidentiality. Support payroll and other accounting functions and projects as assigned. Coordinate audits of accounts payable vouchers for accuracy, validity, and compliance with GAAP and the Virginia Prompt Pay Act. Research and provide documentation to the Central Office, Auditor of Public Accounts, and internal auditors as requested. Research and resolve vendor payment disputes; ensure small purchase credit card transactions and monthly cardholder packages are processed on time and reconciled monthly; and respond to questions and concerns from field personnel and vendors. Oversee district-wide accounts payable and/or accounts receivable activities, ensure required documentation is prepared and submitted in accordance with established policies and procedures, direct staff assignments, and troubleshoot issues identified by staff. Identify training needs and provide training for accounting or field fiscal personnel.

Requirements

Communicate effectively orally and in writing with individuals at various organizational levels and internal and external customers.
Explain financial terms and laws in an easily understandable manner.
Interpret, explain, and apply tax and financial laws, policies, procedures, and regulations.
Supervise staff, programs, and budgets.
Apply accounting knowledge to state and federal laws and regulations for accounts payable, accounts receivable, and small purchase credit cards.
Research, reconcile, analyze, and evaluate financial and numerical data, and make sound recommendations based on analyses.
Use computers and automated web-based financial systems.
Have working knowledge of GAAP, including cost accounting, internal controls, and separation of duties.
Prioritize and organize work effectively.
Develop and deliver technical and financial training.

Nice To Haves

A combination of training, experience, or education in Financial Management, Business Administration, Accounting, or a related field is desired.
Progressively responsible experience supervising accounting or fiscal staff and programs.

Responsibilities

Assist the Finance and Accounting Manager with district accounting operations.
Supervise staff and provide administrative and technical support, customer service, guidance, and training.
Support district accounts payable and receivable, petty cash, cash receipts, and general ledger functions in compliance with applicable laws, policies, and procedures.
Interpret, explain, and advise users on policies and practices while maintaining confidentiality.
Support payroll and other accounting functions and projects as assigned.
Coordinate audits of accounts payable vouchers for accuracy, validity, and compliance with GAAP and the Virginia Prompt Pay Act.
Research and provide documentation to the Central Office, Auditor of Public Accounts, and internal auditors as requested.
Research and resolve vendor payment disputes.
Ensure small purchase credit card transactions and monthly cardholder packages are processed within established timeframes and reconciled monthly.
Respond to questions and concerns from field personnel and vendors.
Oversee district-wide accounts payable and/or accounts receivable activities.
Ensure required documentation is prepared and submitted according to established policies and procedures.
Direct staff assignments and troubleshoot issues identified by staff.
Identify training needs and provide training for accounting or field fiscal personnel.