Accounting Specialist - CLTS

Marathon County•Wausau, WI

About The Position

The Accounting Specialist works in the Marathon County Social Services Department as a member of the financial services team, supporting department units with data entry, billing, and accounting functions. The role is focused on the Children’s Long Term Support (CLTS) program and requires dependability, flexibility, organization, attention to detail, customer focus, strong communication and interpersonal skills, and computer proficiency. The position handles confidential and sensitive information and requires impartiality, integrity, neutrality, and confidentiality. The schedule is 40 hours per week: 7:30 a.m. to 4:30 p.m. Monday through Thursday and 7:30 a.m. to noon on Friday, with a half-hour unpaid lunch each day. After a training period, a blended in-office and remote schedule may be approved.

Requirements

Associate’s degree in accounting and one year of experience working with financial records as a major part of job duties; or high school graduation or equivalent, formal accounting coursework, and five years of such experience. Other combinations of education and experience may be considered.
Knowledge of basic accounting principles.
Ability to work with numbers rapidly and accurately and consistently pay attention to detail.
Ability to perform computer application data entry quickly and accurately.
Ability to learn CLTS program rules and apply them to unique situations.
Ability to exercise independent judgment in applying facts and principles to develop approaches and techniques for resolving problems.
Ability to solve problems and find errors by logically backtracking through records.
Intermediate Microsoft Office skills.
Ability to maintain confidentiality.
Ability to establish and maintain effective working relationships with other employees.
Ability and willingness to contribute to a positive work culture emphasizing excellent customer service and teamwork.

Responsibilities

Enter data, including creating Individual Service Plans and Service Authorizations for Children’s Long Term Support clients; data entry may account for up to 75% of the workload.
Prepare monthly claims for CLTS case management and other services for the Third Party Administrator, review claims for accuracy and completeness, and follow up to ensure payments are received.
Process and remediate claim denials from the Third Party Administrator.
Place one-time and recurring orders for clients enrolled in the CLTS program.
Calculate and bill parental fee financial liability for the CLTS program according to State guidelines.
Interact with financial team members, case workers, service providers, the Third Party Administrator, and State agencies.
Maintain CLTS Individual Service Plan and Service Authorization software in collaboration with the City-County IT Department and other counties, and ensure compliance with State of Wisconsin requirements.
Maintain regular and predictable attendance and perform related work as required.
As assigned, prepare daily deposits, issue gift cards, track financial records, enter accounts payable data, respond to inquiries about financial information, and maintain files and documents.