Accounting Specialist

Aston Carter • Nashville, TN

9d • $33 - $35 • Onsite

About The Position

The Accounting Specialist provides comprehensive support to a busy accounting team across general accounting, accounts payable, reconciliations, invoice processing, and job cost activities. This is a fully on-site role in Nashville, Tennessee, in a fast-paced, collaborative general contractor office. The position starts as a contract opportunity, with potential to transition to a full-time role based on performance.

The role works closely with accounting team members, project staff, vendors, subcontractors, and clients. It uses Microsoft Excel and an internal accounting system to handle high volumes of invoices, reconciliations, and transactional activity. The schedule is Monday through Friday, approximately 7:00/7:30 a.m. to 4:30 p.m.

Requirements

• Approximately 5+ years of bookkeeping, accounting, accounts payable, or related accounting experience is preferred.
• Strong understanding of general accounting principles and general ledger activity.
• Proven experience with high-volume invoice coding and processing.
• Hands-on experience performing bank reconciliations.
• Experience supporting accounts payable, month-end close, account reconciliations, and other transactional accounting functions.
• Ability to quickly learn new processes and provide backup support across an accounting department.
• Exceptional attention to detail and ability to identify and resolve discrepancies.
• Dependable work habits, with a strong track record of attendance and follow-through.
• Comfort working 100% on-site in Nashville, Tennessee.
• Proficiency with Microsoft Excel and other basic office software.
• Experience with accounting, accounts payable, accounts receivable, reconciliation, invoicing, and bookkeeping activities.
• Ability to manage multiple tasks and priorities while maintaining accuracy.

Nice To Haves

• Construction industry experience is helpful but not required.
• Comfort working in a fast-paced accounting environment.
• Willingness to jump in wherever needed and support a collaborative team.

Responsibilities

• Maintain and reconcile general ledger accounts to ensure accuracy and compliance with GAAP.
• Assist with monthly, quarterly, and year-end close activities.
• Prepare financial statements and supporting accounting documentation.
• Perform monthly bank reconciliations and reconcile company credit card activity.
• Support job cost accounting and project-related financial tracking.
• Code and process high volumes of detailed vendor invoices accurately and promptly.
• Review invoices against purchase orders and material receipts, checking quantities, pricing, payment terms, freight charges, discounts, and applicable sales and use taxes.
• Research and resolve invoice discrepancies with internal employees, vendors, subcontractors, and clients.
• Post transactions to the appropriate general ledger accounts.
• Distribute monthly credit card statements to employees, collect coding and receipts, review documentation, and enter information into the accounting system.
• Assist with sales tax exemption processes for nonprofit projects.
• Prepare and submit vendor credit applications.
• Assist with annual 1099 preparation and processing.
• Support annual business tax filings by gathering and organizing required information.
• Assist with internal and external audits by preparing requested schedules and supporting documentation.
• Help develop, refine, and document accounting procedures and internal processes.
• Provide backup accounting and administrative support across the department as needed.
• Prepare special reports and assist with additional accounting projects as assigned.

Benefits

• Medical, dental, and vision coverage, if eligible.
• Critical illness, accident, and hospital coverage, if eligible.
• 401(k) retirement plan with pre-tax and Roth post-tax contribution options, if eligible.
• Voluntary life and AD&D insurance for the employee and dependents, if eligible.
• Short- and long-term disability coverage, if eligible.
• Health Spending Account (HSA), if eligible.
• Transportation benefits, if eligible.
• Employee Assistance Program, if eligible.
• Time off or leave, including PTO, vacation, or sick leave, if eligible.

What This Job Offers

• Education Level: No Education Listed