Accounting Specialist

Aston Carter • Nashville, TN

10d • $33 - $35 • Onsite

About The Position

The Accounting Specialist provides comprehensive support to a busy accounting team across general accounting, accounts payable, reconciliations, invoice processing, and job cost activities. This is a fully on-site role in a general contractor's Nashville, Tennessee office. The position begins as a contract opportunity, with the potential to transition into a full-time role based on performance.

The specialist works closely with accounting team members, project staff, vendors, subcontractors, and clients in a fast-paced, collaborative environment. The schedule is Monday through Friday, approximately 7:00 or 7:30 AM to 4:30 PM. The role uses Microsoft Excel and an internal accounting system to manage invoices, reconciliations, and other transactional accounting work.

Requirements

• Approximately 5 or more years of bookkeeping, accounting, accounts payable, or related accounting experience preferred.
• Strong understanding of general accounting principles and general ledger activity.
• Proven experience with high-volume invoice coding and processing.
• Hands-on experience performing bank reconciliations.
• Experience supporting accounts payable, month-end close, account reconciliations, and other transactional accounting functions.
• Ability to quickly learn new processes and provide backup support across an accounting department.
• Exceptional attention to detail and ability to identify and resolve discrepancies.
• Dependable work habits, including a strong record of attendance and follow-through.
• Comfort working fully on-site in Nashville, Tennessee.
• Proficiency with Microsoft Excel and other basic office software.
• Experience with accounting, accounts payable, accounts receivable, reconciliation, invoicing, and bookkeeping activities.
• Ability to manage multiple tasks and priorities while maintaining accuracy.
• College degree is not required.

Nice To Haves

• Construction industry experience is helpful but not required.
• Comfort working in a fast-paced accounting environment.
• Willingness to help where needed and support a collaborative team.

Responsibilities

• Maintain and reconcile general ledger accounts to ensure accuracy and compliance with GAAP.
• Assist with monthly, quarterly, and year-end close activities.
• Prepare financial statements and supporting accounting documentation.
• Perform monthly bank reconciliations and reconcile company credit card activity.
• Support job cost accounting and project-related financial tracking.
• Code and process a high volume of detailed vendor invoices accurately and promptly.
• Review invoices against purchase orders and material receipts to verify quantities, pricing, payment terms, freight charges, discounts, and applicable sales and use taxes.
• Research and resolve invoice discrepancies with internal employees, vendors, subcontractors, and clients.
• Post transactions to the appropriate general ledger accounts.
• Distribute monthly credit card statements to employees, collect coding and receipts, review documentation, and enter information into the accounting system.
• Assist with sales tax exemption processes for nonprofit projects.
• Prepare and submit vendor credit applications.
• Assist with annual 1099 preparation and processing.
• Support annual business tax filings by gathering and organizing required information.
• Assist with internal and external audits by preparing requested schedules and supporting documentation.
• Help develop, refine, and document accounting procedures and internal processes.
• Provide backup accounting and administrative support across the department as needed.
• Prepare special reports and assist with additional accounting projects as assigned.

Benefits

• Medical insurance, if eligible.
• Dental insurance, if eligible.
• Vision insurance, if eligible.
• Critical illness, accident, and hospital coverage, if eligible.
• 401(k) retirement plan with pre-tax and Roth post-tax contribution options, if eligible.
• Voluntary life and AD&D insurance for the employee and dependents, if eligible.
• Short- and long-term disability coverage, if eligible.
• Health Spending Account (HSA), if eligible.
• Transportation benefits, if eligible.
• Employee Assistance Program, if eligible.
• Time off or leave, which may include PTO, vacation, or sick leave, if eligible.

What This Job Offers

• Education Level: No Education Listed