Accounting Specialist

Cidi Labs•Draper, UT

10d•Remote

About The Position

Cidi Labs is a growing educational technology company that provides tools and software to help educators and institutions create engaging, effective online courses. The Accounting Specialist is a detail-oriented, organized self-starter who works independently and takes pride in accurate, timely work. The role is a first point of contact for customers, vendors, and internal teams with billing and payment questions, so clear and friendly communication is important. This is a remote, part-time position of 15–25 hours per week, paying $25–$30 per hour depending on experience. Applicants must reside in Arizona, California, Colorado, Florida, Illinois, Iowa, Kansas, Massachusetts, New York, Texas, Utah, or Wisconsin. The role is performed primarily at a computer in a home or remote office setting.

Requirements

At least 2 years of experience in accounts payable, accounts receivable, billing, or general bookkeeping.
Working knowledge of QuickBooks Online or similar accounting software.
Strong attention to detail and ability to manage recurring deadlines with little supervision.
Clear, professional written communication, especially by email.
Proficiency with Google Workspace and Microsoft Office.
Must reside in Arizona, California, Colorado, Florida, Illinois, Iowa, Kansas, Massachusetts, New York, Texas, Utah, or Wisconsin.

Nice To Haves

Experience with Maxio (formerly SaaS Optics or Chargify), Ramp, or similar billing and expense platforms.
Familiarity with SaaS subscription billing.
Experience with customer procurement and supplier onboarding, including supplier portals and purchase order tracking.
Coursework or a degree in accounting or finance.
HR-related experience.

Responsibilities

Generate and send weekly customer invoices in Maxio and maintain accurate customer billing data.
Record customer payments and follow up on collections as needed.
Monitor and manage the company accounting email, responding promptly to customer and vendor requests.
Process vendor invoices for accounts payable by verifying details, obtaining approvals, scheduling payments, and maintaining organized records.
Set up new vendors, including collecting W-9s, banking details, and other required documentation.
Support the sales team with customer procurement requirements, including supplier setup forms, supplier portal accounts, purchase order tracking, and providing W-9s and ACH or credit card payment details.
Help reconcile Ramp card charges and reimbursements.
Assist the Accounting & HR Manager with month-end close tasks and other accounting projects as needed.
Assist with HR-related duties as needed.