Accounting Specialist

Comfort Systems USA Ohio•Oakwood Village, OH

6d•$21 - $27•Onsite

About The Position

Comfort Systems USA Ohio is looking for a dependable, detail-focused Accounting Specialist to join our Cleveland team. This role works across several areas of accounting, including accounts payable, accounts receivable, collections, cash application, vendor management, and job cost support. On any given day, you may be processing vendor invoices, applying customer payments, following up on past-due accounts, reconciling a vendor statement, researching a payment discrepancy, or helping make sure project financial information is accurate and complete. You'll work closely with Accounting, Operations, Purchasing, project teams, customers, and vendors. We're looking for someone who is comfortable taking ownership of their work, asking questions when something doesn't look right, and following an issue through until it's resolved.

Requirements

Two or more years of experience in accounts payable, accounts receivable, bookkeeping, accounting support, or a related financial role
Strong attention to detail and a commitment to accurate work
Good organizational and time-management skills with the ability to keep multiple priorities moving
Dependability and a willingness to take ownership of assigned responsibilities
Problem-solving skills and the patience to research discrepancies rather than simply pass them along
Strong written and verbal communication skills
Ability to work independently while being a reliable part of the broader team
Proficiency with Microsoft Office, particularly Excel, including formulas, sorting, and filtering
Comfort learning new accounting systems, processes, and technology
Sound judgment when handling confidential financial and business information
Candidates must live within commuting distance of Cleveland or be willing to self-relocate
Candidates must be authorized to work in the United States without current or future employer sponsorship

Nice To Haves

Experience in accounts receivable, cash application, collections, and aging reports
Accounts payable processing and vendor statement reconciliation
Purchase orders, job costing, vendor documentation, sales tax, or high-volume accounting transactions
Construction, HVAC, mechanical contracting, or another project-based business
ERP or accounting systems, SharePoint, or electronic document management

Responsibilities

Process, code, review, and enter vendor invoices accurately and on time
Review invoices and supporting documentation and resolve missing or incorrect information
Reconcile vendor statements and research missing invoices, unapplied credits, duplicate charges, and other discrepancies
Set up new vendors and maintain accurate vendor records and required documentation
Apply customer payments and maintain accurate accounts receivable records
Monitor accounts receivable aging and identify accounts requiring follow-up
Communicate with customers regarding outstanding and past-due balances
Research short payments, unapplied cash, payment discrepancies, and other account issues
Track collection activity, customer communications, payment commitments, and unresolved issues
Prepare and maintain accounts receivable, aging, and collection reports as needed
Support job cost administration and help maintain accurate project-related financial information
Assist with month-end activities, recurring accounting deadlines, and scheduled reporting
Keep accounting, customer, vendor, and project documentation accurate, organized, and easy to retrieve
Research accounting questions and work with the appropriate team members to resolve discrepancies
Provide backup support to the accounting team during busy periods, absences, and deadlines
Help with general Cleveland office needs, including answering the main phone line and door, sorting incoming mail, and ordering office supplies