Accounting Specialist

Smith Energy LLC•Rockford, IL

2h•Onsite

About The Position

Smith Energy is seeking an Accounting Specialist to provide key support for both accounting and operational functions. This role involves reviewing fuel orders and invoices, ensuring accurate and timely transaction processing, communicating with customers about account inquiries, coordinating with internal teams, reconciling payment discrepancies, and maintaining financial and operational records. The ideal candidate will enjoy balancing administrative and accounting tasks, thrive in an open environment, and take pride in maintaining organized processes.

Requirements

High School Diploma or equivalent required
2-3 years of administrative, accounting support, or office experience
Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook
Understanding of basic accounting procedures and accounts payable/receivable processes
Strong attention to detail with a commitment to accuracy

Responsibilities

Process and track fuel orders, deliveries, and invoices to ensure accuracy and timely payment processing
Assist with accounts receivable functions, including invoice verification, payment processing, and reconciliation of discrepancies
Respond to customer inquiries regarding fuel orders, billing questions, and account status via phone, email, and in person
Provide administrative support by scheduling meetings, preparing reports, and managing correspondence
Maintain and update internal databases, spreadsheets, filing systems, and other company records
Support compliance and documentation processes by ensuring records are accurate, complete, and easily accessible
Organize and distribute mail, order office supplies, and assist with general office operations
Collaborate with team members across departments to support daily business operations and customer needs