Accounting Specialist- Temporary Position
About The Position
The Accounting Specialist plays a key role in maintaining the accuracy and integrity of the company's financial operations. This position is responsible for supporting daily accounting functions, including retail bakery sales reconciliation, accounts payable, franchise accounts receivable, payment processing, general ledger maintenance, and month-end close activities. Working closely with store operations, franchisees, vendors, and cross-functional departments, the Accounting Specialist ensures financial transactions are processed accurately, reconciliations are completed on schedule, and accounting records comply with company policies and generally accepted accounting principles (GAAP). The ideal candidate is detail-oriented, analytical, and highly organized, with the ability to manage multiple priorities in a fast-paced, multi-location retail environment. This role offers the opportunity to contribute to the financial health of a growing organization while partnering with teams across the business to drive operational excellence and continuous process improvement.
Requirements
- Two to five years of accounting experience, preferably in retail, restaurant, bakery, franchise, or multi-location operations.
- Experience with accounts payable, accounts receivable, bank or sales reconciliations, and month-end closing.
- Working knowledge of generally accepted accounting principles.
- Strong Microsoft Excel skills, including pivot tables, lookup formulas, and data reconciliation.
Nice To Haves
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
- Experience with ERP or accounting systems such as SAP, Oracle, NetSuite, or similar systems preferred.
Responsibilities
- Reconcile daily retail bakery sales from point-of-sale systems to bank deposits, credit card settlements, third-party delivery platforms, gift cards, and other payment sources.
- Research and resolve discrepancies related to sales, deposits, refunds, chargebacks, discounts, and payment processing fees.
- Enter vendor invoices into the accounting system accurately and timely.
- Verify invoice coding, supporting documentation, approvals, purchase orders, and applicable tax treatment.
- Communicate with vendors and internal departments regarding invoice discrepancies, missing approvals, or payment status.
- Maintain organized electronic records of invoices and supporting documents.
- Assist with vendor statement reconciliations and resolution of outstanding items.
- Prepare vendor payment batches, including checks, ACH, and wire payments, in accordance with approved payment schedules.
- Verify payment details, banking information, due dates, discounts, and supporting approvals.
- Assist with payment runs and ensure payments are recorded correctly in the accounting system.
- Research returned payments, duplicate payments, stale-dated checks, and other payment-related issues.
- Issue invoices and account statements to franchisees for royalties, product purchases, marketing fees, shared services, and other charges.
- Monitor outstanding balances and follow up with franchisees regarding past-due amounts.
- Apply cash receipts and reconcile franchise customer accounts.
- Research billing or payment discrepancies and coordinate with internal departments and franchisees to resolve issues.
- Prepare accounts receivable aging reports and provide regular collection updates to management.
- Assist with monthly, quarterly closing activities.
- Prepare journal entries, account reconciliations, accruals, and supporting schedules.
- Ensure transactions are recorded in the correct accounting period and cost center.
- Assist with the reconciliation of sales, accounts payable, accounts receivable, cash, prepaid expenses, and other balance sheet accounts.
- Assist with the preparation of monthly profit and loss statements and management reports.
- Compile financial data from accounting systems and operational reports.
- Review account activity for completeness, accuracy, and unusual fluctuations.
- Coordinate with other accounting team members to ensure financial reporting deadlines are met.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
