Accounting Specialist
About The Position
The Accounting Specialist executes accounting processes supporting Student Choice’s financial operations, including student funding, cash reconciliations, payment processing, accounts receivable, billing, accounts payable, and employee expense reimbursements. Reporting to the Director of Accounting, the role supports accurate recordkeeping and financial reporting, adherence to accounting policies and procedures, and timely, accurate transaction processing in accordance with organizational standards and internal controls. The position collaborates with department leaders to support efficient operations. The role works standard hours of 40 and is based in San Antonio / Home Office. Some travel is required for meetings with management and employees and occasional credit union client meetings.
Requirements
- Bachelor’s degree in Accounting, Finance, or a related field; equivalent experience may be considered in lieu of the degree requirement.
- 2–3 years of progressive accounting experience.
- Proficiency in Microsoft Excel.
- Strong analytical, organizational, and critical-thinking skills.
- Ability to work independently and collaboratively.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Excellent written and oral communication skills.
- Meticulous organizational skills.
Nice To Haves
- Knowledge of GAAP and financial statement preparation.
- Experience with accounting systems, ERP platforms, and financial reporting tools.
- Experience with Sage Intacct.
Responsibilities
- Post prior-day bank transactions to the general ledger and validate them against supporting documentation.
- Monitor daily cash balances and notify the Director of Accounting when balances are running low.
- Prepare daily cash balancing and account reconciliations.
- Process student funding files daily by the deadline, including credit union debits, school payment credits, refunds, and returns for line-of-credit and refinance loan products.
- Set up new vendors and customers and ensure required documentation is complete and accurately recorded.
- Verify data imports and supporting documentation; research and resolve funding discrepancies, rejected or returned transactions, and balancing exceptions.
- Communicate errors or omissions to School Support, submit transactions for approval, and maintain processed files.
- Review and validate billing files, prepare them for import into the Internal Billing Database (IBD), import them, and reconcile them to system reports.
- Send client invoices by the 15th of the month and prepare client billing accrual entries.
- Perform monthly reconciliations between the billing system, source documents, and the general ledger; maintain and update the IBD with monthly data.
- Assist with sales tax compliance and return filings; perform accounts receivable activities, including invoice collection, delinquency monitoring, and client outreach.
- Maintain client accounting documentation, including W-9s, ACH forms, and sales tax documentation, and keep client information accurate in the ZOHO CRM system.
- Process vendor invoices accurately and on time, verifying approvals and coding; review significant vendor invoices and payment activity for accuracy and reasonableness.
- Maintain compliance with local, state, and federal tax requirements, including sales tax and 1099 filings.
- Process employee expense reimbursements and routine monthly reimbursements; review expenses for policy compliance, reasonableness, and appropriate accounting classification.
- Administer Concur and provide employee training, onboarding, and ongoing support.
- Assist with monthly preparation of financial statements in accordance with GAAP.
- Review and approve journal entries, account reconciliations, and supporting schedules.
- Maintain internal controls and segregation-of-duty requirements, escalating exceptions and unusual transactions to management.
- Assist with the annual external financial audit and monthly and annual close processes as needed.
- Maintain accurate, complete, and reliable financial records across systems and obtain, process, and maintain transaction documentation in Sage and related financial applications.
- Update historical portfolio balances and portfolio summary reports monthly.
- Perform other duties and special projects as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
