Accounting Specialist

AERO CHARTER INC•Chesterfield, MO

6d•Onsite

About The Position

We are seeking a detail-oriented and organized Accounting Specialist to join the accounting team in Chesterfield, Missouri. This position primarily focuses on Accounts Payable, ensuring vendor invoices are processed accurately and timely, payments are managed efficiently, and financial records are maintained appropriately. The role also provides support for Accounts Receivable. The ideal candidate is dependable, proactive, and comfortable managing multiple priorities in a fast-paced environment. Strong attention to detail, organizational skills, and the ability to communicate effectively with vendors, customers, and internal team members are essential. The successful candidate takes ownership of their work, follows through on outstanding items, and understands the importance of accurate invoice processing and timely vendor payments. They are organized, responsive, and comfortable addressing discrepancies while maintaining positive working relationships with vendors, customers, and colleagues. This is a full-time, on-site position in Chesterfield, Missouri.

Requirements

Prior experience in Accounts Payable or a general accounting role is preferred.
Understanding of basic accounting principles and invoice processing procedures.
Proficiency in Microsoft Excel and other standard office applications.
Strong attention to detail and commitment to accuracy.
Excellent organizational, time-management, and problem-solving skills.
Ability to communicate professionally with vendors, customers, and internal departments.
Ability to manage competing priorities and meet deadlines.
Self-motivated and dependable, with the ability to work independently and collaboratively.
Ability to work full-time on-site in Chesterfield, Missouri.

Nice To Haves

Experience with QuickBooks.

Responsibilities

Review vendor invoices for accuracy, resolve discrepancies, and follow up with vendors and internal departments as needed.
Enter and process vendor invoices, ensuring proper coding, approvals, and supporting documentation.
Request vendor payment banking information, verifying and updating it as required.
Prepare vendor payments and ensure payments are made accurately and on time.
Reconcile vendor statements and research outstanding invoices, balances, and payment discrepancies.
Review and reconcile company credit card transactions and employee expense reports, ensuring receipts and required approvals are documented.
Maintain accurate and organized Accounts Payable records, including required tax documentation such as W-9s.
Assist with year-end 1099 filing.
Respond to vendor questions regarding invoices and payment status.
Set up new vendors and maintain vendor information.
Look for ways to improve Accounts Payable processes and make day-to-day tasks more efficient.
Assist with Accounts Receivable tasks as needed.
Assist with other accounting duties and special projects as needed.