Accounting Specialist

ServiceMaster of St. Charles, Clayton, and Westport•Saint Charles, MO

4d•Onsite

About The Position

The Accounting Specialist is responsible for maintaining accurate financial records, processing transactions, and supporting the day-to-day operations of the accounting department. This role focuses on ensuring data integrity within the general ledger, processing accounts payable and receivable, and assisting with monthly financial reconciliations. Status: Full-Time Standard Hours: Monday through Friday, 8:00 AM – 5:00 PM with occasional evenings or weekends required based on volume, month-end closing, or project deadlines. Location: St. Charles, MO (This is a traditional office-based role; no remote or hybrid work is available).

Requirements

Bachelor’s degree in Accounting or Finance OR equivalent on-the-job experience in an accounting or bookkeeping environment.
Proficiency in accounting software and intermediate knowledge of Microsoft Excel.
High level of accuracy in data entry and the ability to spot inconsistencies in complex financial documents.
Strong ability to manage multiple tasks and deadlines without compromising data quality.

Nice To Haves

Direct experience with QuickBooks Online and Microsoft Office 365 (including SharePoint, Teams, and Outlook).
Previous experience with accounting for disaster restoration or construction-related businesses, including familiarity with progress billing and structural repair contracts.

Responsibilities

Accurately enter, code, and process financial transactions in the accounting system.
Ensure all entries comply with internal controls and established class/job costing structures.
Review, verify, and process invoices.
Monitor for fraudulent billing, resolve discrepancies with vendors, and manage payment schedules to optimize cash flow.
Prepare and send customer invoices, track aging reports, and follow up on outstanding balances to ensure timely collections.
Perform bank and credit card reconciliations.
Investigate and resolve any variances between the general ledger and external statements.
Maintain organized digital and physical filing systems.
Assist in internal and external audits by providing requested documentation and reports.
Identify opportunities to streamline accounting workflows, such as implementing automation tools for invoice processing or improving data retrieval structures.