Accounting Specialist

Hapco•Abingdon, VA

1d•Onsite

About The Position

The Accounting Specialist is responsible for processing invoices and preparing check requests; matching vendor invoices to purchase order information and resolving discrepancies; initiating payments to vendors and posting to general ledger; responding to inquiries from department personnel and vendors. The Accounting Specialist performs all informational and record keeping tasks appointed by the Accounting Manager and ensures timely submission of supporting documents for purchase transactions by the company with internal and external clients. This position reports to the Accounting Manager.

Requirements

Detail oriented
Good basic math skills
Ability to identify and resolve problems
Manage difficult customer situations and follow up
High school diploma or general education degree (GED) or equivalent of a certificate or degree from a college.
A minimum of two years of experience in accounts payable or a related area is required.
Familiar with standard concepts, practices, and procedures within accounting field.
Ability to perform a variety of tasks.
Ability to communicate effectively one-on-one or in group situations with customers, industry groups and co-workers; utilizing methods to include but not limited to verbal presentations or conversations plus telephone and email communications.
Ability to apply common sense understanding while carrying out instructions furnished in written, oral, or diagram form plus the ability to create and interpret documents correctly.
Possess the ability to deal with problems involving several variables in various situations.

Nice To Haves

Proficiency in Excel, Word, Outlook, and accounting software is a plus.

Responsibilities

Organize, verify and process invoices, expense reports, and purchase orders (three-way match) with accuracy and adherence to company policies for multiple companies
Resolve invoice discrepancies with vendors and company personnel regarding missing documents, changed orders or pricing, account charges and GL coding
Prepare and process checks and corporate wire transfer authorizations, including ACH payments and banking transactions on a weekly basis according to vendor agreements; distribute signed checks and prepare vendor checks for mailing
Update and maintain accurate vendor database and records, including banking and tax documents (e.g. W-9s) to ensure adherence to tax regulations, including 1099 reporting and verify proper information for remittance
Manager vendor relationships and respond to inquiries regarding payments or account status in a timely manner; reconcile vendor statements; track missing invoices and payments
Maintain accounts payable files, reports, and spreadsheets while insuring confidentiality and security of financial information
Work effectively with others in a team-based environment to accomplish company goals and to identify and resolve problems
Contribute to process improvements by identifying efficiencies in accounts payable workflows
Ability to multi-task and continually prioritize tasks.
Ability to follow verbal and written instructions with minimal supervision.
Other duties as assigned.