Accounting Specialist

Aston Carter•Saint Paul, MN

3d•Hybrid

About The Position

The Accounting Specialist supports the daily financial operations of the organization by handling a mix of accounts receivable, accounts payable, cash reconciliations, and related accounting activities. This role ensures accurate processing of member payments, proper cash management with banking partners, and timely completion of audit and reinsurance tasks. The position works closely with a small, collaborative accounting team to maintain accurate financial records and support the organization’s mission-driven financial services.

Requirements

At least 2 years of accounting experience with a mix of accounts payable, accounts receivable, and cash reconciliations.
Associate’s or Bachelor’s degree in Accounting, Finance, or a related field.
Hands-on experience with accounts payable processes, including invoice handling and payment preparation.
Hands-on experience with accounts receivable processes, including cash application and payment posting.
Proficiency in performing cash reconciliations and resolving discrepancies.
Experience preparing and posting journal entries.
Previous experience working with an ERP system.
Working knowledge of Microsoft Excel.
Ability to manage multiple tasks, meet deadlines, and maintain strong attention to detail.
Strong numerical, analytical, and problem-solving skills.
Ability to work collaboratively within a small accounting team and communicate clearly with colleagues.

Nice To Haves

Experience with invoicing processes and related documentation.
Exposure to general accounting activities such as general ledger maintenance and account reconciliations.
Familiarity with financial statement audit processes and providing supporting documentation.
Comfort working within a policy administration system or similar financial platforms.
Ability to adapt to changes associated with organizational growth or mergers.
Interest in working for a member-focused, not-for-profit financial services organization that supports parishes, schools, and communities.

Responsibilities

Perform daily operational accounting activities, including accounts receivable, accounts payable, and cash reconciliations.
Assist with posting members’ payments into the policy administration system in a timely and accurate manner.
Support daily cash management activities with banks, including monitoring balances and ensuring proper cash positioning.
Assist with balancing cash to transactions and promptly investigate and resolve discrepancies.
Support accounts payable processing, including reviewing invoices, preparing payments, and maintaining accurate records.
Assist with unclaimed property filings by gathering required data, preparing reports, and ensuring compliance with applicable requirements.
Assist with monthly reinsurance activities by compiling data, preparing entries, and supporting related accounting processes.
Complete assigned tasks and provide documentation to support the annual audit of the organization’s financial statements.
Collaborate closely with the Accountant and other team members to ensure accurate general ledger entries and reconciliations.
Maintain organized and up-to-date financial records to support reporting and decision-making.
Follow established accounting policies, procedures, and internal controls to safeguard assets and ensure data integrity.