Accounting Specialist

Denbright Dental Labs•Port Washington, NY

About The Position

Denbright Dental Labs is seeking a detail-driven Accounting Specialist to support its financial operations across accounts payable, inventory and purchasing, and payroll. The role helps keep production running, vendors paid, and employees paid on time, while supporting accurate records, reporting, and compliance. The Accounting Specialist processes and reconciles vendor invoices and payments, maintains vendor and supporting records, and helps uphold internal controls. The role also manages inventory records and transactions in Zimbus and NetSuite, purchases products and materials, monitors stock levels, receives shipments, and supports closing activities. Payroll duties include processing payroll, reviewing employee and compensation changes, resolving discrepancies and inquiries, reconciling records, supporting reporting and compliance, and assisting with audits and year-end processes.

Requirements

Associate’s degree or 2-year technical school.
2–4 years of applicable experience.
Working knowledge of accounting software, including NetSuite, inventory management software, including Zimbus, and internet software.
Intermediate to advanced Microsoft Office skills, including Word and Excel.
Ability to analyze problems and resolve conflicts related to accounts payable and purchasing processes.
Strong verbal communication skills and the ability to share information clearly and understandably.
Interpersonal skills to build professional relationships with customers, vendors, and coworkers.
Sound judgment and timely decision-making, including involving the appropriate people.
Organizational skills for timely invoice and purchase-order processing, filing, and record maintenance.
Ability to manage daily activities on time with minimal supervision.

Nice To Haves

Bachelor’s degree.
2–4 years of applicable experience.

Responsibilities

Process vendor invoices with appropriate coding and approval.
Manage vendor accounts and respond to payment-status inquiries.
Reconcile vendor statements and resolve discrepancies.
Prepare and process payments in accordance with company approval procedures.
Maintain accurate accounts payable records and supporting documentation.
Help uphold internal controls around vendor payments and financial transactions.
Analyze accounting reports and identify discrepancies or errors for correction.
Support financial reporting and other accounting department requests.
Manage the Zimbus inventory system and maintain accurate, real-time records of lab products and materials.
Use NetSuite to process inventory transactions, purchase orders, and related accounting entries.
Purchase lab products and materials by obtaining vendor quotes, comparing prices, and placing orders with approved suppliers.
Track and safeguard high-end small products, ensuring proper handling, storage, and accountability.
Monitor inventory levels and reorder points to maintain production supply while minimizing excess stock.
Receive shipments, verify contents against purchase orders, and resolve discrepancies with vendors.
Maintain organized purchasing and inventory records and support month-end and year-end closing activities.
Process payroll accurately in accordance with company policies and applicable regulations.
Review payroll data, including new hires, terminations, and compensation changes.
Investigate and resolve payroll discrepancies and employee inquiries.
Reconcile payroll data and ensure accurate payroll records.
Assist with payroll reporting and payroll-related compliance activities.
Support year-end payroll processes, including tax reporting and documentation.
Assist with internal and external audits related to payroll and financial processes.