Entry Level Accountant (HYBRID)

Aston Carter•Irving, TX

5d•$22 - $24•Hybrid

About The Position

The Accounting Specialist supports fuel billing operations by reconciling gas orders, bills of lading, invoices, store payments, and related financial records. The role investigates discrepancies, processes authorized billing adjustments, reviews invoices and variances, and supports bank and credit card reconciliations. It also contributes to expense allocation and ongoing improvements to billing systems, processes, and policies. The position works with fuel and accounting support teams, field managers, and other internal stakeholders to resolve billing questions and root-cause issues. It requires accurate recordkeeping, clear documentation for audit and review, independent work with minimal supervision, and effective collaboration in a cross-functional billing environment. The role is a contract-to-hire position based in Irving, Texas, with a hybrid workplace arrangement.

Requirements

Bachelor’s degree in Accounting.
12 years of relevant work experience in billing, accounting, or a similar financial role.
Strong understanding of accounting procedures, accounting concepts, and internal control processes in general accounting.
Proficiency in Microsoft Excel, including spreadsheets, formulas, and data analysis tools.
Experience with bank reconciliation activities.
Experience handling credit card transactions and related reconciliations.
Ability to perform accurate expense allocations and maintain organized financial records.
Analytical and problem-solving skills, including the ability to identify issues and propose practical solutions.
Ability to work with minimal supervision and manage responsibilities independently.
Excellent verbal and written communication skills for interacting with field managers and internal teams.
Proficiency in Microsoft Office applications.

Nice To Haves

Experience in a billing environment related to fuel or similar commodities.
Prior exposure to multi-step invoice processing workflows.
Comfort working with cross-functional teams, including field operations and accounting support.
Ability to manage multiple tasks and deadlines in a fast-paced billing environment.
Strong attention to detail and accuracy when reconciling financial data and preparing adjustments.
Ability to document processes, variances, and resolutions clearly for audit and review purposes.

Responsibilities

Provide input into the development, enhancement, and support of billing systems, processes, and policies.
Reconcile gas orders to bills of lading and ensure invoice sets match the appropriate store.
Reconcile amounts billed to stores against amounts paid, investigating and resolving discrepancies.
Resolve and track billing issues with fuel and accounting support teams, identifying and addressing root causes.
Process fuel account billing adjustments accurately and promptly, ensuring appropriate authorization and supporting documentation.
Review invoices and analyze variances, document findings, and obtain required sign-off for adjustments or corrections.
Support bank reconciliation activities related to fuel billing and payments.
Review and reconcile credit card transactions to ensure accurate recording of fuel-related expenses.
Allocate expenses accurately for fuel billing and associated costs.
Communicate with field managers and internal stakeholders to clarify billing details and resolve questions.
Use Microsoft Office, particularly Excel, to analyze data, prepare reports, and support billing and reconciliation activities.
Work independently and collaborate with the cross-functional billing team.