Accounting Specialist

Esplanade Equity LLC • Kissimmee, FL

3d • Onsite

About The Position

The HOA Accounting Specialist manages the financial operations of homeowner associations, ensuring accurate accounting, compliance with governing documents, and timely financial reporting. The role supports boards of directors, property managers, and external auditors by maintaining precise financial records and handling day-to-day accounting functions.

The position is in office Monday through Friday and includes routine office and administrative work, primarily using a computer and standard office equipment.

Requirements

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field is preferred.
• At least 2 years of accounting experience; HOA or property management experience is strongly preferred.
• Knowledge of GAAP and fund accounting principles.
• Proficiency with accounting software such as Strongroom, QuickBooks, or similar.
• Strong Excel skills and attention to detail.
• Ability to manage multiple associations and deadlines simultaneously.
• Excellent written and verbal communication skills.

Nice To Haves

• Experience working with boards of directors or community associations.
• Experience with CINC or Caliber.
• Familiarity with reserve accounting and assessment structures.
• Strong organizational and problem-solving skills.
• High level of integrity and confidentiality.
• Customer-service mindset when interacting with homeowners.

Responsibilities

• Maintain accurate general ledger records for assigned homeowners associations.
• Process accounts payable and receivable, including vendor invoices and homeowner assessments.
• Reconcile bank accounts, reserve accounts, and investment statements.
• Manage special assessments for associations when needed.
• Prepare monthly financial statements, balance sheets, income statements, and variance reports.
• Manage homeowner billing, collections, late fees, and payment plans in accordance with HOA policies.
• Assist with annual budgets, reserve studies, and financial forecasting.
• Support annual audits, reviews, and tax filings by preparing required documentation.
• Ensure compliance with HOA governing documents, management contracts, and applicable laws.
• Respond verbally and in writing to financial inquiries from board members, homeowners, and property managers.
• Maintain accurate records in HOA accounting software and document management systems.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree