Accounting Specialist

MacPhail Center for Music • Minneapolis, MN

6d • $24 - $29 • Onsite

About The Position

The Accounting Specialist supports MacPhail Center for Music with accounts payable, accounts receivable, collections, and general Finance department activities. The role maintains accurate financial records, helps ensure compliance with internal and external regulations, and provides employees and customers with a positive experience in Finance interactions. The position is full-time, 40 hours per week, non-exempt, and onsite in Minneapolis.

Requirements

• Commitment to equity and inclusion practices.
• At least 3 years of accounting or finance experience.
• Experience with general ledger software and third-party software for credit cards and invoice processing.
• Proficiency with Microsoft Excel, Outlook, and Word.
• High level of efficiency and attention to detail.
• Positive attitude and strong professionalism.
• Strong verbal and written communication skills.
• Ability to work independently and manage multiple priorities.

Nice To Haves

• Associate or bachelor's degree in accounting, finance, or a related major, or comparable work experience.
• Nonprofit experience.
• Experience with Sage Intacct.

Responsibilities

• Manage incoming invoices, including approvals and weekly payment processing.
• Generate and monitor the accounts payable aging report.
• Monitor ongoing contract expenses and make appropriate payments.
• Manage processes for company credit cards and post entries to appropriate accounts.
• Process employee expense reports and manage reimbursements.
• Administer the RAMP company credit card system, including monthly reconciliations and employee training.
• Manage cash receipts, make bank deposits, and record and reconcile deposits.
• Monitor and prepare community partnership contracts, recognize related revenue, manage invoices, and prepare monthly reports.
• Generate and process instrument and space rental contracts.
• Reconcile incoming contract payments to ensure they are accounted for and properly posted.
• Monitor accounts receivable aging and follow up on past-due amounts.
• Assist with year-end audit preparation, filing 1099 forms, and other reporting requirements.
• Process in-kind donations.
• Open mail and route it to appropriate parties.
• Maintain records retention and documentation processes.
• Respond to questions regarding expenses.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree