ACCOUNTING SPECIALIST

KOA • Billings, MT

5d • Onsite

About The Position

KOA is seeking a detail-oriented and highly organized Accounting Specialist to perform a wide range of administrative and operational tasks. The role supports efficient processes, accurate record-keeping, and effective communication within the organization. The ideal candidate is proactive, resourceful, and comfortable managing multiple priorities in a fast-paced environment. The position is located at the Kampgrounds of America (KOA) corporate office in Billings, Montana, and reports to the Corporate Accounting Manager. It is non-supervisory and has no stated travel requirement in the job header.

The Accounting Specialist maintains financial records and supports franchise financial reporting, expense report review, vendor records, billing and payment transactions, deposits, account reconciliations, recurring entries, monthly accounting tasks, and capital-related accounting. The position also provides administrative support, helps maintain procedures and tracking spreadsheets, and contributes to special projects and process changes. Other duties may be assigned based on departmental needs.

Work is performed in an office environment. The role involves operating standard office equipment and a keyboard, prolonged computer-screen exposure, and repetitive motion. It also includes sitting, standing, bending, walking short distances, and lifting or carrying a laptop and other small items up to 20 pounds. Driving to KOA locations, other locations, or conferences may be expected. Travel may occur in all weather conditions. The role includes frequent in-person interaction with employees, occasional interruptions, and shifting priorities.

Requirements

• High school diploma or GED.
• At least 2 years of bookkeeping or accounts payable experience.
• Proficiency in Microsoft Office, specifically Excel and Word.
• Excellent organizational skills and attention to detail.
• Self-motivation, initiative, and the ability to follow up on small details.
• Excellent written and verbal communication skills.

Nice To Haves

• Bachelor’s degree in Accounting or Finance, or equivalent accounting experience.

Responsibilities

• Track, review, and maintain financial documents and records, including franchisee financial statements, invoices, account reconciliations, and supporting documentation.
• Manage franchise financial reporting processes by monitoring incoming emails, responding to requests, uploading financial documents to Teams or shared drives, reviewing submitted financials, and updating master tracking spreadsheets.
• Review and approve Concur expense reports for accuracy, including amounts, dates, coding, supporting documentation, and other required information before payment.
• Monitor outstanding Concur expense reports and approvals, and communicate with employees and approvers about submission deadlines.
• Prepare and submit personal and assigned expense reports as needed.
• Assist with vendor setup and maintenance, including obtaining and maintaining W9 forms, verifying vendor and remittance information, and requesting updated documentation.
• Assist with maintaining franchise and campground information, including new locations, ownership changes, effective dates, and related vendor or parent/child record updates.
• Assist with 1099 reporting and documentation, including reviewing newly added vendor payments and maintaining supporting documentation in shared drives.
• Prepare and process campground billing refund requests, invoicing, check requests, contributions, and other assigned financial transactions.
• Process and maintain daily deposit documentation, including scanning, filing, and retaining records according to established requirements.
• Perform assigned account reconciliation activities, including balance reconciliation checks, account reviews, discrepancy research, and follow-up.
• Complete recurring accounting entries, reporting, and other assigned monthly accounting tasks.
• Assist with capital-related accounting activities, including capital invoice retrieval, reporting, assigned stock activity, and related tracking.
• Assist with vehicle title registration, toll distribution, and related administrative processes.
• Monitor and maintain operational and financial tracking spreadsheets, including financial caps, expense reporting, reconciliations, and other assigned data.
• Provide general accounting and administrative support, including sorting and distributing mail, document retention and shredding, mailroom orders, gift card requests, office supplies, front desk coverage, and other departmental needs.
• Coordinate meetings, lunches, and team activities as requested; attend accounting team meetings, document key discussion points, and track follow-up items.
• Support special projects and process changes, including franchisee financial reporting initiatives, system transitions, and other accounting department projects.
• Follow sound bookkeeping and accounting practices and departmental approval policies for payables.
• Maintain the security of PCard and other banking information.
• Communicate professionally and openly with other departments.
• Update and maintain written procedures, report concerns or issues promptly, and help foster a team atmosphere by contributing to department initiatives.
• Perform other accounting and administrative duties as assigned based on departmental needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED