Accounting Specialist: Accounts Payable & Payroll

Community First Solutions•Hamilton, OH

5d•Onsite

About The Position

Community First Solutions is seeking an Accounting Specialist – Accounts Payable & Payroll to support its growing organization. This role is essential for maintaining the financial operations across campuses and service lines in Hamilton, Dayton, and Mason. The specialist will support payroll processing, accounts payable operations, vendor management, and ensure financial accuracy. Collaborating with the Controller and internal departments, the role involves timely payments, maintaining compliance with internal controls, and supporting process improvement initiatives. This is a fast-paced, detail-driven position requiring organization, problem-solving, and strong follow-through to support operational excellence and mission impact.

Requirements

High School Diploma or equivalent
At least 2 years prior experience in both an accounts payable and payroll-related role
Intermediate skills using Microsoft Office products (Excel, Word, Outlook)
Proficient in using accounting software.
Working knowledge of payroll best practices and standards
Employee must be depended upon for their confidentiality and discretion as they will have access/exposure to information and data that is sensitive in nature.

Nice To Haves

Experience with vendor management
Audit support
Billing processes
Electronic payment systems

Responsibilities

Ensure that payroll entries are posted in the accounting system accurately and within seven days of the pay date.
Follow up with staff and HR on any questions that they have regarding their reconciliation of the employee-related withholding accounts.
Input of invoices and preparation of checks.
Monitor and respond to emails in a timely manner, prioritizing urgent requests for quick follow-up and resolution.
Submit files to third party for electronic payment processing. Upload of files from third party into vendor records.
Verification of documented accounting and internal audit procedures with regards to A/P.
Communicate with others any issues or potential discrepancies that may need addressed/resolved, providing investigative or system assistance when possible.
Maintain up to date vendor files such as W9s and proof of workers compensation certification.
Verification of 1099 status of vendors and ensures that payments are properly posted for tax reporting.
Assist with ad hoc general ledger and expense account analysis.
Review reports and resolve any coding, payment or vendor issues. Follow up as needed with staff and vendors.
Assist with coding and posting of cash receipt transactions and general ledger journal entries as needed.
Assist with billing, including generating/sending invoices and entering billing information into external billing systems.
Perform a variety of support tasks as requested.
Assist with special projects.
Respond to audit requests as needed.
Abides by the company Always Behaviors each and every day as we serve our clients, colleagues, and community.
Perform other duties as assigned and appropriate for the position.