Accounting Specialist
HASSLER HEATING AND AIR CONDITIONING LLC•El Cerrito, CA
•$22 - $30•Onsite
About The Position
We are seeking a detail-oriented AP/AR Specialist to support the accounting operations of our busy HVAC service company. This role will handle vendor invoices, customer billing, payment processing, collections, and general accounting support.
Requirements
- 1–2+ years of AP, AR, bookkeeping, or accounting experience.
- Basic understanding of accounting principles.
- Proficiency with Excel and email.
- Experience with QuickBooks, Sage, NetSuite, or similar accounting software.
- Strong attention to detail, organization, and communication skills.
- Comfortable working in a fast-paced, high-volume environment.
Nice To Haves
- Experience with ServiceTitan strongly preferred.
- Experience in HVAC, construction, home services, or another service business is a plus.
Responsibilities
- Enter, review, and process vendor invoices.
- Verify pricing, taxes, job references, and payment terms.
- Assist with weekly check runs and ACH payments.
- Maintain accurate vendor records and respond to vendor inquiries.
- Prepare and send customer invoices based on completed HVAC service and projects.
- Review ServiceTitan jobs to ensure labor, materials, equipment, and other charges are billed accurately.
- Apply customer payments and resolve posting issues.
- Follow up professionally on past-due accounts.
- Assist with credits, refunds, and customer account maintenance.
- Maintain accurate digital records and documentation.
- Assist with reconciliations and month-end close.
- Work with dispatch, technicians, operations, and management to resolve billing issues.
- Perform other accounting and administrative duties as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
