Accounting Specialist

KINAOLE SERVICE CENTER•San Antonio, TX

50d•$50,000 - $55,000

About The Position

The Accounting Specialist follows established policies and procedures, alerts a supervisor when tasks or processes do not comply, and recommends policy or procedure changes when new tasks are implemented. The role requires strong written and verbal communication, math and bookkeeping skills, professionalism, motivation, and organization. The Accounting Specialist works independently to analyze and record financial data in the appropriate general ledger accounts in accordance with GAAP and DCAA guidelines, while working effectively with coworkers, vendors, and customers. The role also requires following instructions, performing general office tasks, and learning to process information in company accounting databases. The position supports accounts receivable and accounts payable operations, financial recordkeeping, month-end close, reconciliations, invoice processing, reporting, and the annual audit. It uses WAWF and Unanet to input, maintain, retrieve, and accurately store financial information. The Accounting Specialist may also perform additional accounts receivable and accounts payable analysis and other duties as assigned.

Requirements

High school diploma or equivalent and extensive knowledge of the accounting field.
Proficiency in Microsoft Word, including templates, styles, and document formatting.
Strong Microsoft Excel skills, including the ability to create formulas, charts, and pivot tables.
Excellent attention to detail and organizational skills.
Proactive, solutions-focused mindset.
Strong written and verbal communication skills, math and bookkeeping ability, professionalism, motivation, and ability to follow instructions.
Ability to work independently and collaboratively with coworkers, vendors, and customers.
Ability to learn and process information in company accounting databases.
Ability to perform general office skills.
Ability to follow established policies and procedures and flag compliance issues.

Nice To Haves

At least 5 years of experience processing invoices related to government contracts.
Experience working in the WAWF system.
Experience working in the Unanet system.

Responsibilities

Support the annual audit by helping collect requested accounts receivable and accounts payable samples.
Maintain and organize shared physical and electronic accounts receivable and accounts payable files, and maintain and update department standard forms.
Use company financial software, including WAWF and Unanet, to input, maintain, retrieve, collate, and store information accurately and efficiently.
Perform bookkeeping functions by classifying, recording, and summarizing financial data for financial statements and recordkeeping.
Support timecard maintenance to ensure accurate transfer of data for client invoicing and company expenses.
Maintain financial security by following internal accounting controls.
Follow accounting policies and procedures, and report needed changes.
Answer questions and requests for information.
Perform additional accounts receivable and accounts payable duties and analysis as assigned.
Process invoices and checks; obtain required data, documents, and approvals; and prepare purchase orders and deposits.
Maintain the accounts receivable accounting system database master file, vendor W-9 records, and the Contract Master File.
Prepare internal spreadsheets to track accounts payable and accounts receivable data.
Analyze data and review general ledger entries for accuracy.
Process journal entries and monthly reports, and post journal worksheets provided by the accountant.
Analyze company credit card data and receipts; follow up with employees to ensure monthly expenses are recorded in the finance system for month-end close.
Prepare open accounts payable reports, 1099-MISC forms for customers, and 1099-INT forms for shareholders.
Perform general ledger and bank reconciliations.
Post cash disbursements from expense reports and summary reports; handle accounts payable entries to accrued wages.
Maintain and update job procedure documents, files, and folders.
Enter contract and generic invoices into Unanet; maintain customer contracts and files; and follow up on outstanding customer payments.
Independently obtain the data, documents, and approvals needed to complete assigned tasks.
Perform other duties as assigned.