ACCOUNTING SPECIALIST

Kampgrounds Of America, Inc.•Billings, MT

6d•$19 - $22•Onsite

About The Position

KOA is seeking a detail-oriented and highly organized Accounting Specialist to perform a broad range of administrative and operational accounting tasks. The role supports efficient processes, accurate records, and effective communication, and requires someone proactive and resourceful who can manage multiple priorities in a fast-paced environment. The position is based at KOA’s corporate office in Billings, Montana, and reports to the Corporate Accounting Manager. It is non-exempt and has no supervisory responsibilities.

Requirements

High school diploma or GED.
At least 2 years of bookkeeping or accounts payable experience.
Proficiency in Microsoft Office, particularly Excel and Word.
Excellent organizational skills and attention to detail.
Self-motivation, initiative, and the ability to follow up on small details.
Excellent written and verbal communication skills.

Nice To Haves

Bachelor’s degree in Accounting or Finance, or equivalent accounting experience.

Responsibilities

Track, review, and maintain financial documents and records, including franchisee financial statements, invoices, account reconciliations, and supporting documentation.
Manage franchise financial reporting processes, including monitoring and responding to emails, uploading documents, reviewing submitted financials, and updating tracking spreadsheets.
Review and approve Concur expense reports for accuracy and completeness, and monitor outstanding reports and approvals while communicating deadlines.
Prepare and submit personal and assigned expense reports as needed.
Assist with vendor setup and maintenance, including W-9 forms and verification of vendor and remittance information.
Maintain franchise and campground information, including new locations, ownership changes, effective dates, and related record updates.
Assist with 1099 reporting and supporting documentation.
Prepare and process campground billing refunds, invoices, check requests, contributions, and other assigned financial transactions.
Process and maintain daily deposit documentation and records in accordance with retention requirements.
Perform assigned account reconciliations, account reviews, discrepancy research, and follow-up.
Complete recurring accounting entries, reporting, and monthly accounting tasks.
Assist with capital-related accounting activities, including invoice retrieval, reporting, stock activity, and tracking.
Assist with vehicle title registration, toll distribution, and related administrative processes.
Monitor and maintain operational and financial tracking spreadsheets.
Provide general accounting and administrative support, including mail distribution, document retention and shredding, mailroom orders, gift card requests, office supplies, and front desk coverage.
Coordinate meetings, lunches, and team activities; attend accounting team meetings, document discussion points, and track follow-up items.
Support special projects and process changes, including franchisee financial reporting initiatives and system transitions.
Follow sound bookkeeping and accounting practices and departmental payable approval policies.
Maintain the security of PCard and other banking information.
Communicate professionally with other departments, update written procedures, and report concerns or issues.
Support a collaborative team atmosphere and perform other accounting and administrative duties as assigned.