Accounting Specialist

CU Student Choice Partners•San Antonio, TX

12d

About The Position

The Accounting Specialist executes key accounting processes supporting Student Choice’s financial operations, including student funding, cash reconciliations, payment processing, accounts receivable, billing, accounts payable, and employee expense reimbursements. Reporting directly to the Accounting Director, the role supports accurate recordkeeping and financial reporting, adherence to accounting policies and procedures, and timely, accurate processing of transactions in accordance with organizational standards and internal controls. The role works collaboratively with department leaders to support efficient operations. Responsibilities include processing and reconciling daily cash and bank transactions; handling student funding files, vendor and customer setups, and transaction discrepancies; preparing and reconciling client billing; supporting accounts receivable, sales tax compliance, and client records; processing vendor invoices and employee reimbursements; and administering Concur and supporting employees. The specialist also assists with financial statements, journal entries, reconciliations, audits, month- and year-end close, portfolio reporting, and maintaining complete supporting documentation in Sage and related financial applications. The position is based in San Antonio / Home Office, with some travel required to meet with management, employees, and occasional credit union clients. Work conditions include extended periods of sitting, operating a computer keyboard, mouse, and other devices, and the ability to participate in training sessions, presentations, and meetings.

Requirements

Bachelor’s degree in Accounting, Finance, or a related field; equivalent experience may be considered in lieu of the degree.
2–3 years of progressive accounting experience.
Proficiency in Microsoft Excel.
Experience with accounting systems, ERP platforms, and financial reporting tools.
Strong analytical, organizational, and critical-thinking skills.
Ability to work independently and collaboratively.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Excellent written and oral communication skills.
Meticulous organizational skills.
Ability to sit for extended periods and operate a computer keyboard, mouse, and other devices.
Ability to participate physically in training sessions, presentations, and meetings.
Ability to travel for meetings with management, employees, and occasional credit union clients.

Nice To Haves

Knowledge of GAAP and financial statement preparation.
Experience with Sage Intacct.

Responsibilities

Post prior-day bank transactions to the general ledger and validate them against supporting documentation.
Monitor daily cash balances and notify the Director of Accounting when balances are running low.
Prepare daily cash balancing and account reconciliations.
Process student funding files daily by the applicable credit union debit and school payment deadlines, including refunds and returns for line of credit and refinance loan products.
Process new vendor and customer setups and verify required documentation and data imports.
Research and resolve funding discrepancies, rejected or returned transactions, and balancing exceptions; communicate errors or omissions to School Support.
Submit transactions for approval and maintain processed files.
Review, validate, prepare, import, and balance client billing files; send client invoices by the 15th of the month.
Prepare client billing accrual entries and perform monthly reconciliations among the billing system, source documents, and general ledger.
Maintain and update the Internal Billing Database with relevant monthly data.
Assist with sales tax compliance and return filings; handle accounts receivable, invoice collection, delinquency monitoring, and client outreach.
Maintain client accounting documents, including W-9s, ACH forms, and sales tax documentation, and keep client information accurate in the CRM (ZOHO) system.
Process vendor invoices accurately and on time, verifying approvals and coding; review significant invoices and payment activity.
Maintain compliance with tax requirements, including sales tax and 1099 filings.
Process employee expense reimbursements, review them for policy compliance, reasonableness, and accounting classification, and handle routine monthly reimbursements.
Administer Concur and provide employee onboarding, training, and ongoing support.
Assist with monthly financial statement preparation in accordance with GAAP; review and approve journal entries, account reconciliations, and supporting schedules.
Maintain internal controls and segregation-of-duty requirements, escalating exceptions and unusual transactions to management.
Assist with the annual external financial audit and monthly and annual close processes as needed.
Maintain the accuracy, completeness, and integrity of financial records and supporting documentation in Sage and related financial applications.
Update historical portfolio balances and portfolio summary reports monthly.
Perform other duties and special projects as assigned.