Accounting Specialist - Rochester

Prospect Blue•Rochester, NY

About The Position

ProspectBlue is partnering with a well-established, vertically integrated signage and architectural branding company to hire an Accounting Specialist in Rochester. The company works on complex signage and branding environments for healthcare systems, higher education campuses, civic and public spaces, and corporate environments. This hands-on role supports the business’s day-to-day financial operations, including invoicing, accounts receivable, collections, accounts payable, and weekly payroll processing. The Accounting Specialist also supports month-end close, audits, tax preparation, and process improvements. The ideal candidate is organized, detail-oriented, comfortable managing multiple priorities, and enjoys working collaboratively.

Requirements

2–4 years of experience in accounting, bookkeeping, or a similar finance role.
Hands-on experience with accounts payable, accounts receivable, collections, and payroll processing.
Proficiency with accounting software such as QuickBooks.
Experience with payroll platforms such as ADP, Paychex, Gusto, or similar systems.
Intermediate Excel skills, including VLOOKUPs, pivot tables, and reconciliations.
Strong attention to detail and the ability to manage multiple deadlines.
Excellent written and verbal communication skills.
Ability to handle confidential financial and employee information with discretion.
Strong organizational skills, follow-through, ownership of work, and professional communication with customers, vendors, and employees.

Nice To Haves

Associate's or Bachelor's degree in Accounting, Finance, or a related field.
Familiarity with GAAP and basic accounting principles.
Multi-state payroll experience.
CPP or FPC certification.

Responsibilities

Prepare and process customer invoices, record payments, reconcile accounts, and maintain accurate billing records.
Monitor outstanding receivables and follow up with customers regarding past-due balances and payment arrangements.
Research and resolve billing discrepancies in partnership with internal teams as needed.
Process vendor invoices, verify coding and approvals, schedule payments, and reconcile vendor statements.
Review employee expense reports and maintain accurate vendor records.
Process weekly, multi-state payroll, including reviewing timekeeping, maintaining employee records, and resolving payroll discrepancies.
Ensure payroll accuracy and compliance with applicable federal, state, and local requirements.
Assist with month-end close, account reconciliations, journal entries, and general accounting support.
Provide documentation for annual audits and tax preparation.
Identify opportunities to improve accounting processes and internal controls.